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A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 12, 2020, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: | |||||||||||||||
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Call to Order (General Comments) Mayor Gutierrez called the Pre-Budget Retreat Workshop to order at 8:36 a.m. Welcome/Overview City Manager Dr. Browne provided a quick overview of todays events: (Copy of the PowerPoint presentation can be found in the City Secretary's office)
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1. | Pre-Budget prioritization process - Discussion and direction in preparation for pre-budget prioritization process and budget goal setting, including but not limited to key growth and service provision indicators such as population growth, tax base development, staffing levels and structure, and how to apply the information to assist in appropriate priority based decision-making. (M. Browne/Executive Team) COVID-19 Update - Information regarding current and future openings was provided by Fire Chief Kade Long and staff. Information regarding Looking Ahead – Reopening of City Facilities/Services June 1
Open doors to customer service
Buildings 1,2,6,8,9,10,12 (Customer Counters only)
Continue On-Line Check Out at Library
Civic Center
Boards and Commissions Resume
TBD - Possibly July 1st
Library
Park Playgrounds/Restrooms/Workout Stations (may open sooner) Pools (Lifeguards) Senior Center
Opening date still to be determined
Senior Lunch Program - will continue M-F, 11:20-12:30 Future Events
Movies in the Park, Concerts in the Park, Nature Discovery Series - modified to provide for social distancing beginning in June
Summer FUN Guide will be coming out with the June issue of Schertz Magazine July 4th Multiple location Fireworks and social distance elements - take the parade to the people
No large celebration at Pickrell Park or Parade Disaster Declaration Governor Abbott extended for 30 days on May 12
Reimbursement
Flexibility (things may change based on CDC guidelines)
Future PPE Needs
Less Restrictive Penalty Options
Current and Anticipated Fiscal Impact
Anticipated Savings - $160,000
Travel/Training - $116,000
Fuel - $40,000 Movin on Main – $4,000
Lost Revenues ($400,000)
Civic Center Rentals ($64,000) Park Pavilion Rentals ($5,000) Court Fees/Fines ($66,000) Permits ($115,000) Magazine Advertising ($20,000) Investment Income ($130,000) Response Action Costs: - $50,000 (expect to be reimbursed for most of this) - Governor's Grant - $2 Million allocated for Schertz at 100% reimbursement - FEMA - 75% reimbursement Budget Planning/Preparation - 2 Scenarios Scenario 1 - Cautious but more emphasis on "business as usual" - Council chose Scenario 1 - Cautious with more of a "wait and see" approach Current FY 19-20 Budget Update - staff provided information regarding: §Budget update
§Savings from Delayed positions - $238,800
§Tax update
§Sales tax over projections $540,000
§Overall COVID net - ($240,000)
§Overall/YEPs net impact
§Instead of withdrawing $896,000 for operations from reserves, the City is currently projecting to increase reserves by $260,000
§Property values
Preliminary Property Values
§Net Taxable Value grew 1.4%
§New Taxable Value grew 2.7%
§Taxable Value on existing homes and businesses decreased 1.3%
§So what does this mean?
§Actual tax rate may be lower than the effective tax rate
Effective Tax Rate
§If the effective tax rate is higher than the actual tax rate it means our revenue from existing properties would be less than the prior year
§Causes
§DVHS Exemptions
§Agriculture Exemption
§COVID-19 Takeaways
§Ok for now
§Continue to monitor possible long-term effects
§Tax Rate
§Cautious approach
§Possibility of effective rate being higher than current rate
§How does that impact future projects?
Overview of CIP - Staff provided information on the following:
§Streets - What's complete, what's under construction, what's in design, what's proposed for the coming year
§Building Maintenance and Facility Operations - Facility Services restructure and workflow, Facilities O&M Program, Facilities Enhancement Program
§Water/Wastewater - Dedicated 16" Transmission Line, FY's 19-20, FY's 21-22, FY's 23-25 projects, discussion regarding water loop lines
§Planning for the Future - Policy questions: GO or CO, Maintain even tax rate, what are our priorities, debt issuance
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2. | Class and Comp Study - Presentation and discussion regarding the Class and Comp Study. (M. Browne/Executive Team/Consultant) Staff reviewed the below highlights with Council addressing questions: HR Studies - Staffing Study
HR Studies - Compensation and Classification Study
Discussion on FY 20-21 Budget
§What we anticipate next FY looks like
§Fund Class & Comp implementation plan
§Additional Personnel (2 or 3 positions)
§$500,000 one-time purchase
§Additional Expanded Programs
§Discussion on Revenue/Expense Projections
§Budget Priorities Going Forward
§UDC/Comp Plan Update
§CIP Funding Strategy (streets, water, sewer, facilities) - Continue using excess reserves
§Class & Comp
§Staffing Study
§ECI
Affirm direction from Council on which budget scenario they want to go with §Scenario 1 – Cautious but more emphasis on "business as usual" - Council chose
§Scenario 2 – Cautious with more of a "wait and see" approach
§How aggressive do we want to be with revenue/expense projections
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Hearing of Residents No one signed up to speak. This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. |
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ADJOURNMENT Mayor Gutierrez adjourned the meeting at 1:36 p.m. |
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_______________________________
Ralph Gutierrez, Mayor
ATTEST:
____________________________________ Brenda Dennis, City Secretary |