Resolution No. 21-R-103 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to issue a purchase order(s) for the purchase of various vehicles/equipment as part of the 2021-2022 Vehicle/Equipment replacement program. (C. Kelm/S. Williams/C. Hernandez)
BACKGROUND
Within each fiscal budget year, the Fleet Department requests to purchase vehicles/equipment to add to or replace aging vehicles to maintain a good working fleet of City owned vehicles/equipment for the 2021/2022 budget year and in accordance with the Vehicle Replacement Plan previously approved by Council. Below are the emergency vehicles, light duty vehicles, and equipment to be purchased in FY 21-22.
The following vehicles/equipment will be purchased from various vendors via group purchasing cooperatives and or sole source vendors. Each group purchasing cooperative contract was competively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained.
VEHICLE & EQUIPMENT LIST FOR FY 2021/22 - PRELIMINARY
DEPARTMENT
VEHICLE
VENDOR
COST PER UNIT
TOTAL COST
ADDITIONAL INFORMATION - NOTES
PARKS & REC
Ford F250
SILSBEE FORD
$31,406.00
GOODBUY
Super Crew Cab
CALDWELL/ROCKDALE FORD
$30,440.00
BUYBOARD
STREETS
PJ TRAILERS
$11,380.50
BUYBOARD CONTRACT #599-19
MAGNUM CUSTOM TRAILER
STREETS
VERMEER
$43,065.60
BUYBOARD CONTRACT #597-19
FIRE/RESCUE
(2) Ford F150
SILSBEE FORD
$33,301.75
$66,903.50
GOODBUY
Super Crew Cab
CALDWELL/ROCKDALE FORD
31,651.00
$63,702.00
BUYBOARD
MOTOR POOL
Ford Escape
SILSBEE FORD
$23,363.25
GOODBUY
CALDWELL/ROCKDALE FORD
$21,654.00
BUYBOARD
MOTOR POOL
Ford Edge
SILSBEE FORD
$30,190.25
BUYBOARD
CALDWELL/ROCKDALE FORD
$28,292.00
GOODBUY
FLEET
Ford F350 Ext. Cab
SILSBEE FORD
$33,179.50
GOODBUY
CALDWELL/ROCKDALE FORD
$31,375.00
BUYBOARD
ACO - PD
Ford F150 Crew Cab
SILSBEE FORD
$35,867.50
GOODBUY
4 x 4
CALDWELL/ROCKDALE FORD
37,271.00
BUYBOARD
SAM'S PACK FIVE
41,586.00
BUYBOARD
PD
(4) Ford Explorers
SILSBEE FORD
34,069.25
136,277.00
GOODBUY
Police Cruisers
White
CALDWELL/ROCKDALE FORD
36,987.00
148,348.00
PD
(2) Ford Explorers
SILSBEE FORD
34,069.25
68,138.50
Carbonized Gray
CALDWELL/ROCKDALE FORD
36,592.00
73,584.00
BUYBOARD
PD
Ford F150
SILSBEE FORD
33,491.75
GOODBUY
Crew Cab, 4 x 4
CALDWELL/ROCKDALE FORD
32,374.00
BUYBOARD
DRAINAGE/WATER
EWALD KUBOTA
$13,903.04
BUYBOARD
SELMA, TX
UTILITY BILLING
(2) Ford F150's
SILSBEE FORD
$29,757.50
$59,515.00
GOODBUY
METER TECHS
CALDWELL ROCKDALE FORD
30,325.01
60,650.02
BUYBOARD
WATER
Ford F550 With
CALDWELL ROCKDALE FORD
$55,112.00
BUYBOARD
Service Body
SILSBEE FORD
57,212.29
GOODBUY
DEVELOPMENT
Ford Edge
SILSBEE FORD
$30,190.25
GOODBUY
SERVICES
CALDWELL/ROCKDALE
28,292.00
BUYBOARD
CMO
Ford Expedition
SILSBEE FORD
$46,257.25
GOODBUY
CALDWELL/ROCKDALE
43,937.28
BUYBOARD
FACILITIES
Ford F150
SILSBEE FORD
$29,747.50
GOODBUY
CALDWELL/ROCKDALE
26,433.00
26,433.00
BUYBOARD
STREETS
FOUR SEASONS EQUIPMENT
$8,056.00
$9,256.00
SOURCEWELL
1,200.00 Freight
WATER
RDO EQUIPMENT
$109,282.49
SOURCEWELL CONTRACT
STREETS
CRAFCO, INC
$85,429.62
BUYBOARD #597-19
CODE ENFORCEMENT
Ford F150
SILSBEE
$27,247.25
GOODBUY
CALDWELL/ROCKDALE
26,433.00
BUYBOARD
Total dollar amount spent with Caldwell/Rockdale Ford FY 21-22
$388,044.28
Total dollar amount spent with Silsbee Ford FY 21-22
$299,798.00
Total dollar amount spent with PJ Trailers FY 21-22
$11,380.50
Total dollar amount spent with Vermeer FY 21-22
$43,065.60
Total dollar amount speith with Ewald Kubota FY 21-22
$27,806.08
Total dollar amount spent with Four Seasons Equipment FY 21-22
$9,256.00
Total dollar amount spent with RDO Equipment FY 21-22
$109,282.49
Total dollar amount spent with CRAFCO, INC FY 21-22
$85,429.62
GOAL
To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the vehicle replacement program.
COMMUNITY BENEFIT
Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.
SUMMARY OF RECOMMENDED ACTION
Approval of this resolution will allow the purchase of the vehicles/equipment listed in the vehicle replacement program.
FISCAL IMPACT
The purchase of the vehicles and equipment will be funded through the city’s general fund and emergency services funds. The fiscal impact of this project will be approximately $986,000.00 from various budgets with a contingency of 10% added for a total not to exceed $1,084,600.00 These funds were approved in the FY 2021-2022 budget.
RECOMMENDATION
Staff recommends approval of Resolution No. 21-R-103
Attachments
Resolution 21 R 103 Vehicle Equipment Replacement Program