Agenda

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City Council Regular Meeting

Meeting Date:

03/07/2023

BACKGROUND

City staff has determined a need to renovate Building 10 and has been working on the design of the front office space with M&S Engineering under the current Master Services Agreement approved by Resolution 21-R-12. City staff has determined a need for additional design services for code compliance in the warehouse and the relocation of the IT Communications closet which serves all the city facilities at 10, 11, and 27 Commercial Place (Parks, Public Works, Fleet & Facilities, and Engineering.) The original contracted amount with the firm was $37,000.00 for design work and $12,000.00 for construction phase oversight for a total of $49,000.00 (as shown in the original task order agreement attached).

The additional services are expected to cost $25,000.00. Staff is including an additional $1,000.00 in contingencies for unforeseen challenges with a total not to exceed of $75,000.00.

GOAL

The end goal is to improve the conditions of Building 10 for City staff to work comfortably and provide more storage, correct code compliance and ADA accessibility issues, and build an appropriate IT Communications closet to provide internet service to all of the city buildings on Commercial Place.

COMMUNITY BENEFIT

The community benefits of this renovated space is a community meeting room available to the public for Parks & Recreation Advisory Board meetings, BVYA and SYSA board meetings, Master Naturalist meetings and trainings, etc. The modern working space will allow city staff to better serve the public in an efficient way.

SUMMARY OF RECOMMENDED ACTION

Approval of resolution 23-R-22.

FISCAL IMPACT

City will fund the design services through Facilities budget. There is a current task order with M&S Engineering for $49,000 in design services and construction phase oversight and the additional $25,000 in design services, plus contingency of $1,000 totals $75,000.

RECOMMENDATION

Approval of resolution 23-R-22.

Attachments
Task Order Additional Scope
Res 21-R-12 for Master Agreement
Original Design Task Order
RESOLUTION 23-R-22