Agenda

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City Council Regular Meeting

Meeting Date:

02/28/2023

BACKGROUND

City staff embarked on a Request for Proposals (RFP) process to solicit new vendors for landscape maintenance services for the city's medians, parkways, and public grounds totaling over 400 acres. The evaluation process criteria included cost to the City, the ability of the contractor to perform the work and analysis of staffing levels, equipment inventory, and past work performance. A total of five responses was received and evaluated by a three member evaluation team. Brightview Landscape Services and Maldonado Nursery & Landscaping were the highest ranked responses received and determined by the evaluation team to be qualified for award.

GOAL

The goal is to award the contracts for mowing and landscape services to Brightview Landscape Services and Maldonado Nursery & Landscaping to continue the current level of service we have in the city regarding our landscape maintenance. The city campuses and parkways are on a 36 cycle rotation every 7 days and the parks are on a 24 cycle rotation every 14 days.

COMMUNITY BENEFIT

The community benefit of contracting landscape maintenance services is that the private sector can perform these tasks at a very efficient level for a low price and this frees up city staff labor to specialize in park maintenance tasks such as trail building, playground safety inspections, pool and splash pad operations, and other special event needs. The landscape maintenance services can continue on their cycles without interruption from other city needs and priorities that pop up for city staff, and so the residents get a consistent level of service with contracted landscape maintenance services from larger companies with deep benches of 200-400 employees available to service the contract.

SUMMARY OF RECOMMENDED ACTION

Approve Resolution 23-R-08.

FISCAL IMPACT

Brightview Landscape is being awarded the city campuses and parkways, medians, and sidewalk properties, and these are on a 36 cycle schedule every 7 days. Current projections for this contract total $70,372.44 and contingencies in the amount of $9,627.56 for a total not to exceed value of $80,000.00 annually.

Maldonado Nursery & Landscaping is being awarded the park properties and these are on a 24 cycle schedule every 14 days. Current projections for this contract total $136,845.84 and contingencies in the amount of $13,154.16 for a total not to exceed value of $150,000.00 annually.

Funding for the contracts comes from two different sources:
General Fund Parks Budget: Contract Services - 101-460-541310
Drainage Fund: Contract Services - 204-579-541310

RECOMMENDATION

Approve Resolution 23-R-08.

Attachments
RES 23-R-08
BRIGHTVIEW AGREEMENT
MALDONADO AGREEMENT