|
Back to Calendar
Return
|
| |
1.
|
| City Council Regular Meeting |
|
|
|
| BACKGROUND |
The City of Schertz previously identified a goal of improving the aesthetics of Main Street and providing a new driving surface on the street. In order to pursue those goals, on September 7, 2021, Council approved Resolution 21-R-98, approving a Task Order with Kimley-Horn Associates in the not to exceed amount of $700,000 for design services for the Main Street Improvements project.
Since approval of the resolution, Kimley-Horn has been designing the project. Meetings have been held with the Main Street and Historical Preservation Committees to refine and identify desired improvements. As the design progressed, the scope of the project also increased. For example, it was identified that the water and sanitary sewer lines need to be replaced due to their aging condition and increased vulnerability to breaks and leaks and ongoing maintenance needs. These utility replacements also trigger a change from an originally planned mill and overlay of the roadway surface to a full reconstruction of the street.
A detailed presentation was provided to Council to showcase the proposed improvements; explain the increases in project scope; and request guidance on how to proceed with the project. Should the Scope be scaled back, or should the project be done in phases? Council provided direction to proceed with the full project, including the increase in scope, and provided feedback on some of the improvement elements.
Based on that Council direction, staff worked with Kimley-Horn to create an updated scope and fee proposal to complete the Main Street Improvements project. As work began on modifying the existing Task Order Agreement for the project, it became clear that trying to modify the existing scope quickly became fairly confusing and difficult to follow some of the scope elements. As a result, Staff and Kimley-Horn decided it would be more straight-forward to “close out” the existing Task Order Agreement in favor of a new Task Order Agreement containing the remaining items in the existing agreement and all the expanded scope items.
The proposed new Task Order Agreement includes the following additional scope elements: photometric analysis at the 70% plan stage to verify proper lighting levels, verify bulb features, and coordinate with Randolph concerning uplighting; additional surveying to “freshen up” the existing survey due to the age of the survey and additional utility construction completed after the original survey; additional time for coordinating with the various utilities that need to be relocated; utility easement acquisition; water and sanitary sewer replacement design; additional design needed for reconstruction of Main Street; and a minor effort to incorporate the Lindbergh Reconstruction into the plans. The proposed scope and fee is intended to be very comprehensive and conservative. If certain efforts require less actual work, then those fees will be reduced. Any “leftover” funding once the design has been completed can be applied to construction efforts. |
| GOAL |
| To obtain authorization from City Council to execute a new Professional Services Agreement with Kimley-Horn Associates, Inc. to provide professional engineering and architecture-related services for $2,173,905.00 for the Main Street Improvement Project. |
| COMMUNITY BENEFIT |
| The project will identify and fully design roadway, landscaping, lighting, and other aesthetic improvements to the Main Street Corridor, providing a community identity, improving pedestrian access, replace the aging water and sanitary sewer lines, relocate existing utilities, reconstruct the street to complement current development efforts and improve civic functions held in the area. |
| SUMMARY OF RECOMMENDED ACTION |
| Approval of Resolution 22-R-91 authorizing a Professional Services Contract with Kimley-Horn Associates, Inc. for a not to exceed amount of $2,173,905.00 for the Main Street Improvement Project. |
| FISCAL IMPACT |
Funding for the proposed professional services contract and future construction is available from remaining funds from the previous professional services contract; Main Street Bond Funds from 2012 and 2022; remaining 2009 Street Bond Funds; and EDC funds.
| Existing Task Order |
Approved Amount |
Spent Amount |
Available |
| Main Street |
$700,000 |
$316.680 |
$383,320 |
| Lindbergh |
$141,245 |
$104,269 |
$36,976 |
| |
|
Total Available |
$420,296 |
| |
|
Additional Funding |
$1,753,609 |
| |
|
Task Order Total: |
$2,173,905 |
|
| RECOMMENDATION |
| Staff recommends approval of Resolution 22-R-91, authorizing a Professional Services Contract with Kimley-Horn Associates, Inc. for $2,173,905.00 for the Main Street Improvement Project. |
|
|
|