Workshop Discussion regarding the Staffing Study - Presentation of Staffing Study Report (M. Browne/C. Kelm/J. Kurz)
Mayor Gutierrez recognized Human Resource Director Jessica Kurz who introduced Mr. Alan Pennington with Matrix Consulting Group who provided a PowerPoint presentation with the following highlights addressing questions from Council:
Project Overview:
- Develop a staffing model for the City of Schertz that addresses:
- Current needs
- Future needs based upon projected growth (either in workload, population or some combination)
- Staffing model to consider various elements including:
- Workload
- Performance
- Service delivery expectations
- Organizational structure
Project Methodologies
- Develop an understanding of the City’s operating environment from interviews and data collection.
- Develop a profile of operations to document processes, management, staffing, and organizational structure.
- Employee survey to provide all staff opportunity for input regarding staffing and operational issues.
- Analysis of staffing requirements to identify current and future staffing requirements, opportunities to streamline organizational structure and address operational requirements.
- Review of interim deliverables with staff to provide additional opportunity to review for input and comment.
Staffing Recommendations by Department
- Management Analyst – 2021
- 2021 – Instructor, Billing Specialist
- 2022 – Administrative Assistant
- 2025 – Asst. EMS Director, Logistics Officer, Administrative Assistant
- 2021 – Admin. Assistant, Engineer Inspector, Engineer (2), Project Manager
- 2023 – Engineering Inspector
- 2024 – Engineer
- 2029 - Engineer
- 2021 – Municipal Court Deputy Clerk
- 2022 – Utility Billing Clerk
- 2024 – Municipal Court Deputy Clerk
- 2029 – Utility Billing Clerk
- 2030 – Municipal Court Deputy Clerk
- 2021 – Deputy Fire Marshall, Captain (3), Driver/Operator (3), Firefighter (3)
- 2022 – Emergency Management Coordinator
- 2024 – Driver/Operator (3), Firefighters (4), Lieutenants (3)
- 2029 – Driver/Operator (3), Firefighters (4), Lieutenants (3)
- 2021 – Parts Clerk, Mechanic (2)
- 2021 – Database/Business Analyst
- Human Resources & Purchasing
- 2021 – Purchasing Specialist
- 2025 – HR Generalist (1/2 time)
- 2030 – HR Generalist (1/2 time)
- 2021 – IT Supervisor, Client Services Technician (2)
- 2021 – Admin. Asst, Library Clerk, Children’s Program Clerk, Library Asst.
- 2025 – Library Clerk
- 2030 – Library Clerk
- Parks, Recreation & Community Services
- 2021 – Maintenance Worker I (3)
- 2025 – Maintenance Work I
- Planning & Community Development
- 2021 – Senior Planner, Plans Examiner
- 2023 – Permit Technician
- 2026 – Senior Planner
- 2027 – Building Inspector
- 2021 – Property/Evidence Clerk, Kennel Technician (4), Officer (2)
- 2022 – Officer (4), Detectives (2)
- 2023 – Detective Sergeant (1)
- 2024 – Officer (1), Detective (1)
- 2025 – Traffic Officer (1)
- 2026 – Officer (1)
- 2027 – Officer (1)
- 2028 – Officer (1), Detective (1)
- 2029 – Dispatch, Traffic Officer (1)
- 2021 – Streets Worker I (2), Streets Worker II, Administrative Assistant
- 2025 – Streets Worker 1, Streets Worker II, Serviceman II, Serviceman I
- 2030 – Streets Worker I, Streets Worker II, Serviceman I (2), Drainage Worker II, Drainage Worker
Staffing Recommendation - Summary
Staffing analysis recommends the following position over the ten-year planning horizon:
Year |
New Position |
Annual Cost |
2021 |
44 |
$1,632,181 |
2022 |
10 |
$452,920 |
2023 |
3 |
$131,373 |
2024 |
14 |
$800,033 |
2025 |
11.5 |
$517,149 |
2026 |
2 |
$89,523 |
2027 |
2 |
$106,162 |
2028 |
2 |
$120,150 |
2029 |
17 |
$995,577 |
2030 |
8.5 |
$323,787 |
|
|
|
Organizational Structure Recommendations
Several functional areas recommended for alternative organizational structure to enhance efficiency of services or more closely align with similar services:
- Animal Control – move from Police and establish as stand-alone department.
- Code Enforcement – move from Police to Planning & Community Development Department.
- GIS – Merge with Information Technology
- Civic Center – Move to Parks and Recreation Department
- Fleet & Facility Services - Establish as a Division of the Public Works Department.