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5.
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| City Council Regular Meeting |
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| BACKGROUND |
Previously the City undertook the 2018 SPAM Rehabilitation project, which rehabilitated some streets in the Northcliffe area. The goal of that project was to rehabilitate streets in the area that had waterline replacement work completed earlier. A portion of Cherry Tree, from Mayfair to Meadowhead was included in the 2018 SPAM project, however, water line replacement in Cherry Tree extended beyond Meadowhead. This project was developed to address that remaining portion of Cherry Tree where water line replacement occurred but street rehabilitation has not. This project will rehabilitate Cherry Tree from Meadowhead to halfway between Harvest and Whisper Bluff, which represents the additional water line replacement area not included in the 2018 SPAM project.
This project will rehabilitate the street to the same pavement section as was done in the 2018 SPAM project. The existing asphalt will be removed and the remaining base material will be cement stabilized and two inches of new asphalt will be placed on the surface. Before the pavement work is done, some curb and gutter repairs and some sidewalk repairs will be completed. Some corners will have the ADA ramps reconstructed to comply with current requirements. The project will also install missing sidewalk segments in the project area. On July 8, 2020, bids were opened for the Cherry Tree Rehabilitation project.
Six bids were received with the two lowest bids being below the Engineer's estimate for the project. Selection of the best bid was based primarily on cost. All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of successfully completing the work. Based on the information provided, all the bidders are capable of completing the work. The lowest bid received was from San Antonio Constructors, Ltd., and was approximately 13% lower than the Engineer's Estimate. A construction contract awarded to San Antonio Constructors, Ltd., would rehabilitate Cherry Tree from Meadowhead to halfway between Harvest and Whisper Bluff. |
| GOAL |
| To obtain authorization from City Council to execute a construction contract with San Antonio Constructors, Ltd., for $273,193.80, and a not to exceed amount of $300,600.00, for the Cherry Tree Drive Rehabilitation Project. |
| COMMUNITY BENEFIT |
| The project will rehabilitate a segment of Cherry Tree form Meadowhead to halfway between Harvest and Whisper Bluff. This section of Cherry Tree had water line replacement work done previously and represents an extension of the 2018 SPAM Rehabilitation project that was recently completed int he Northcliffe area. The project will construct similar improvements as was done to Cherry Tree form Mayfair to Meadowhead in the 2018 SPAM Rehabilitation project - ADA corner ramp constriction, some sidewalk repairs, some curb and gutter repairs, and rehabilitating the street section to provide a new, stronger and more durable pavement section. The project will also install segments of missing sidewalks in the project area. |
| SUMMARY OF RECOMMENDED ACTION |
| Authorize execution of the construction contract for the Cherry Tree Drive Rehabilitation project to San Antonio Constructors, Ltd., for 273,193.80 and a not to exceed amount of $300,600.00. |
| FISCAL IMPACT |
| The cost of the project shall not exceed $300,600 and $128,000 of funding is available from Certificates of Obligation for Road Improvements and $172,600 of funding is available from $2.7 million from excess General Fund Reserves earmarked for SPAM. |
| RECOMMENDATION |
| Staff recommends Council approve Resolution 20-R-82 and authorize award of the bid for the Cheery Tree Drive Rehabilitation Project to San Antonio Constructors, Ltd., for $271,193.80 and a not to exceed amount of $300,600.00. |
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