Agenda

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City Council Regular Meeting

Meeting Date:

08/11/2020

BACKGROUND

The Texas Department of Transportation (TxDOT) has finalized plans on a project to widen F.M. 1103 in the City of Schertz. In order to accommodate the increased pavement width and drainage improvements, the City of Schertz must relocate the existing water and wastewater facilities within the existing right of way. The relocations must be complete prior to TxDOT letting their project.
The relocations of the existing water and wastewater facilities had to be split into two phases because of changes in the TxDOT design from 60% to 100%. Because of TxDOT’s urgency to have utilities cleared of the project, the City of Schertz moved forward with the Phase I relocations in 2019, which were based on the 60% TxDOT design. The relocation strategy for the project was to only relocate where necessary using offsets instead of relocating all of the 12” water main. While this resulted in a scope that was more affected by changes to the TxDOT design, overall, it reduced the amount of water main that needed to be relocated.

Based on the 100% plans, there is a new 800 linear foot section of 12” water main that must be relocated to accommodate the TxDOT project. This section will tie-in to previously relocated water main north and south of Fortune Hill. The F.M. 1103 TxDOT Utility Adjustments Phase II Project was designed by Ford Engineering as approved by resolution 20-R-69.

This project was publicly bid using a Lowest Qualified Bidder Method. Four (4) proposals were received for the project. M&C Fonseca Construction Co., Inc. was the lowest bidder. City Staff evaluated the M&C Fonseca Construction Co., Inc. proposal and found them to be qualified to complete the project based on their experience on other similar projects. M&C Fonseca Construction Co., Inc. proposed to perform the work for $130,283.75 and City Staff recommends a 10% contingency for the project.

Once the contract is authorized, a notice to proceed is expected to be issued within two to three weeks. The project duration per the contract is 60 days.

GOAL

To obtain authorization from City Council to execute a contract with M&C Fonseca Construction Co., Inc. to complete the construction of the F.M. 1103 TxDOT Utility Adjustments Phase II Project.

COMMUNITY BENEFIT

Relocating the City’s existing utilities is necessary in order to move TxDOT’s F.M. 1103 Expansion Project into the construction phase. The relocation of the City’s existing utilities will also ensure that the City’s utilities are in an alignment that allows adequate space for future maintenance.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 20-R-89 authorizing the City Manager to enter into a contract with M&C Fonseca Construction Co., Inc., in an amount not to exceed $143,312.00 for the construction of the F.M. 1103 TxDOT Utility Adjustments Phase II Project.

FISCAL IMPACT

This contract is being funded from the CO 2018 Bond.

RECOMMENDATION

Staff recommends Council approve Resolution 20-R-89 authorizing the City Manager to enter into a contract with M&C Fonseca Construction Co., Inc., in an amount not to exceed $143,312.00 for the construction of the F.M. 1103 TxDOT Utility Adjustments Phase II Project.

Attachments
20-R-89
M&C Fonseca Contract
Bid Tabulation