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6.
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| City Council Regular Meeting |
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| BACKGROUND |
The Texas Department of Transportation (TxDOT) is working on a project to widen the right of way and paving of FM 1103 in the City of Schertz. Citizens of Schertz passed a bond measure to provide $2 million of funding toward the project. City Council authorized a Fixed Price Agreement ($181,226) to contribute funds for the acquisition of right of way, and an Advanced Funding Agreement ($1,818,774) for contribution of funds toward construction of the roadway improvements. In May 2017, Council also approved Resolution 17-R-33 authorizing an agreement with Ford Engineering for the design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project.
The initial scope of work was based on 60% TxDOT plans. Over the last several years as TxDOT has finalized their plans, 100% TxDOT plans were issued in June 2020, there have been numerous adjustments and changes that the City has been required to make in order to accommodate the TxDOT project. Each change or adjustment by TxDOT has required Ford Engineering to make adjustments and even redesign entire sections of waterline relocation in the FM 1103 Utility Relocation Project plan set. These changes have caused the cost of engineering services and construction cost to increase. Most recently, the City was made aware that an additional approximately 800 LF of waterline would need to be relocated to accommodate the TxDOT project.
The original project estimate included $38,013.00 for engineering services. On August 28, 2018, staff brought to Council Resolution 18-R-117 for an additional $22,000, which increase the not-to-exceed amount to $60,013.00. On September 24, 2019, staff brought to Council Resolution 19-R-132 to further increase the Ford Engineering not-to-exceed by $11,809.30 to $71,822.30. Based on the most recent changes required by TxDOT, Ford Engineering has requested an additional $3,030.00 in fee above the previously approved not-to-exceed amount to make those changes. Staff requests Council approval to extend the Ford Engineering not-to-exceed value to $80,000 in order to cover this most recent change in scope, but also any other adjustments that arise. |
| GOAL |
The relocation of these lines will ensure the City utilities are provided in an alignment that allows adequate space for future maintenance.
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| COMMUNITY BENEFIT |
The relocation of these lines will ensure the City utilities are removed from conflict with the TxDOT FM 1103 expansion project and will place the utilities in an alignment that allows adequate space for future maintenance.
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| SUMMARY OF RECOMMENDED ACTION |
Staff believes that Ford Engineering has worked efficiently with the fee for the project, given all the variables encountered throughout design and construction. Therefore, staff recommends that the City Council approve Resolution 20-R-69, authorizing additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000.00 for design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project.
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| FISCAL IMPACT |
| Funding for engineering services is available in 2018 CO Bonds authorized for the FM 1103 Utility Relocation Project. |
| RECOMMENDATION |
| Staff recommends that the City Council approve Resolution 20-R-69, authorizing additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000.00 for design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project. |
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