Agenda

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City Council Regular Meeting

Meeting Date:

07/07/2020

BACKGROUND

Money is budgeted for the General Fund Maintenance Services each fiscal year. Due to unexpected and emergency projects and $50,000 in funds from an FY 18-19 maintenance project not being encumbered into this FY, there is a shortfall in the remaining balance of the Maintenance Services General Fund account. With approval of this ordinance, $100,000 will be used from additional sales tax received to meet the maintenance services needs of the City for the remainder of the FY.

Unencumbered Funds
A. One of the FY18-19 Expanded Programs was to repair and paint the facilities within the Hal Baldwin Municipal Complex. This project was completed at the end of the FY 18-19. Unfortunately, the invoice wasn't received until FY 19-20 and the funds allocated for these repairs and painting in FY18-19 were not re-encumbered to reconcile the invoice. Funds from the FY19-20 Building Maintenance Funds were used to pay the invoice; however, this has created a shortfall in the current budget/contract for the Public Safety Restroom Repairs being funded from Building Maintenance Funds. The funds for the painting and repairs were in the original FY 18-19 budget; however, they were not spent because of the delayed invoice and returned to the General Fund.

Unexpected and Emergency Projects:
A. The FM 3009 tower has become unstable over time due to the three base legs rusting through and poses an immediate safety risk because it could fall over. The communication attachments have been removed and the appropriate entities have been notified in preparation of its removal. ($35,000)
B. Two of the Civic Center HVAC units needed emergency repairs with condensers and coils replaced. ($15,000)

City Council approved this on first reading at their meeting of June 23, 2010.

GOAL

City Staff recommends the City Council approve Ordinance 20-T-22 on final reading.

COMMUNITY BENEFIT

Maintenance Services are an asset to the City as this program allows for cost effective/internal maintenance of City Facilities and allow staff to serve our residents in a safe and comfortable environment. Without adequate funding, maintenance services will cease and/or be very limited for the remainder of this FY and the Public Safety Restroom Repair project may have to be "de-scoped" or reduced in the amount of repairs/renovation completed.

SUMMARY OF RECOMMENDED ACTION

City Staff recommends City Council approve 20-T-22 on final reading.

FISCAL IMPACT

The City shall increase the General Fund Maintenance Services budget by $100,000, from additional sales taxes received, to appropriately fund this account for the remainder of FY19-20.

RECOMMENDATION

City Staff recommends City Council approve Ordinance 20-T-22 to fund Maintenance Services for the remainder of FY 19-20.

Attachments
Final Reading Ord 20-T-22