Agenda

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City Council Regular Meeting

Meeting Date:

05/12/2020

BACKGROUND

The City of Schertz has an existing 14,850 SF building (Building 27 - Commercial Place), that was earmarked to be renovated into a state of the art Fleet Maintenance Building. The renovations to the building include creation of office spaces, fleet shop area, exterior drainage and flat work.

An RFQ ("Request for Qualifications") was done to secure a Design-Build firm that would handle a turnkey approach to the renovations from Design, to construction.
SERVICES REQUESTED included:
1. Analysis and assessment of Owner’s facilities to determine deficiencies and needs
2. Development of project proposal(s) for Owner’s consideration
3. Design and Engineering of approved projects
4. Installation / implementation of the approved projects
5. Commissioning of the installed systems

Five (5) responses were received to the RFQ. City entered into negotiations with the highest ranked vendor. However after multiple weeks of negotiations City was not able to reach an agreement for a fee schedule that City was comfortable with based on the knowledge and expertise of City, Owner's Rep Firm, and Scope of Work. Negotiations were then taken up with the second ranked vendor, which is being recommended for award.

GOAL

Enter into a Design-Build agreement with FA Nunnelly to for the design and renovation of Building 27 located in Commercial Place into a State of the Art Fleet Maintenance Building.

COMMUNITY BENEFIT

Having a dedicated fleet maintenance building allows the City to effectively and efficiently maintain, service, and repair the City's Fleet Vehicles. Having this space will reduce the amount of money spent on third-party repairs such as dealerships and will increase the overall life expectancy of the City's Fleet.

SUMMARY OF RECOMMENDED ACTION

Staff recommends Council approve Resolution 20-R-50.

FISCAL IMPACT

The overall budget for this project is $1.5 million dollars and funding for the project was earmarked in a Facilities Improvement Bond.

RECOMMENDATION

Staff recommends Council approve Resolution 20-R-50

Attachments
Resolution 20-R-50
Fee Schedule
Fleet Building PPT
Exhibit A with Fan Exeptions
FAN Exceptions