Agenda

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City Council Regular Meeting

Meeting Date:

07/09/2019

BACKGROUND

The Schertz Drainage Department identified a need to purchase a new tractor and shredder, and the Parks Department needs to purchase a new gator. Council approved Ordinance 19-T-06 February 26, 2019, authorizing a budget adjustment increasing the Drainage budget by $73,438.00 to purchase a mower and shredder from fund balance. Funds to purchase the gator were budgeted and approved in FY 18-19 budget.

The Drainage and Parks Departments have chosen Deere & Company, a vendor participating in Texas Cooperative Purchasing Agreement, for the purchase of this equipment. Purchases under the cooperative programs meet the requirements under Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services.

To purchase the mower, shredder, and gator, Staff is requesting authorization of expenditures for FY 18-19 with Deere & Company in an amount not to exceed $88,000.00.

GOAL

Approve Resolution 19-R-85

COMMUNITY BENEFIT

The Fleet & Facility Services Department has developed a 5-year replacement program to provide equitable solutions for vehicle and equipment replacement. A proactive equipment replacement programs provides for long-term planning and prudent fiscal stewardship. Purchasing cooperatives assist local governments in reducing costs through volume purchasing. Additionally, City resources are conserved and purchasing efficiencies are maximized through use of a streamlined procurement process.

SUMMARY OF RECOMMENDED ACTION

Approve Resolution 19-R-85

FISCAL IMPACT

Council approved Ordinance 19-T-06 February 26, 2019, authorizing a budget adjustment increasing the Drainage budget by $73,438.00 to purchase a mower and shredder from fund balance. Funds to purchase the gator were budgeted and approved in FY 18-19 budget.

Cost of the mower & shredder: approximately $74,400
Cost of the gator: approx $13,000

RECOMMENDATION

Approve Resolution 19-R-85

Attachments
Resolution 19-R-85
Ordinance 19-T-06