Agenda

Back to Calendar Return

City Council Regular Meeting

Meeting Date:

08/09/2022

BACKGROUND

The EMS Department currently has a fleet of eleven (11) ambulances, seven (7) of these ambulances are "front-line" or are in-service at any given time which leaves a reserve fleet of four (4) ambulances. A goal is to have four (4) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. As of August 1, mileage for these ambulances range from 280 to over 200,000 miles:

Unit #	Year	Mileage
274	2013	208,139
275	2013	200,323
276-B	2022	280
277	2015	188,303
278-B	2021	10,470
279	2015	191,449
280	2017	147,066
281	2017	92,339
282	2020	79,710
283	2021	19,555
284	2021	20,384
285	2022	Will receive in FY23

After coordination with the Fleet Department and in-line with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis). Frazer is a HGAC Buy Purchasing Cooperative program participant, and the ambulances are built here in Texas.

Like our previous six ambulances, this ambulance will be mounted on a Ford F450 chassis.

Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built in FY24 we need to have a Letter of Intent (LOI) signed to save a chassis for the build.

Final purchase will be dependent on final approval of the FY24 budget.

GOAL

Authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the intent to purchase one (1) new ambulance for FY24.

COMMUNITY BENEFIT

The items purchased from Frazer are in support of EMS response to the communities served.

SUMMARY OF RECOMMENDED ACTION

Staff recommends approving the attached Letter of Intent (LOI) authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for FY24.

FISCAL IMPACT

This ambulance will be purchased in FY24 contingent on approval of the FY24 budget. The total amount for this ambulance will not exceed $275,000. Staff will return for approval of the funds once the budget is approved.

RECOMMENDATION

Staff recommends approval of Resolution No. 22-R-79

Attachments
Resolution 22-R-79
LOI
Quote