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City Council Regular Meeting

Meeting Date:

07/05/2022

BACKGROUND

The EMS Department currently has a fleet of eleven (11) ambulances, seven (7) of these ambulances are "front-line" or are in-service at any given time which leaves a reserve fleet of four (4) ambulances. A goal is to have four (4) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. Mileage for these ambulances range from 9,000 to over 207,000 miles:

Unit #	Year	Mileage
274	2013	207,222
275	2013	195,885
276*	2015	193,440
277	2015	183,132
278-B	2015	9,123
279	2015	185,322
280	2017	141,849
281	2017	86,889
282	2020	71,380
283	2021	15,173
284	2021	14,295

*OOS - being re-mounted

After coordination with the Fleet Department and in-line with our vehicle replacement program, it was decided to purchase this ambulance from Southwest Ambulance Sales. Southwest Ambulance Sales is a HGAC Buy Purchasing Cooperative program participant.

Like our previous five ambulances, this ambulance will be mounted on a Ford F450 chassis.

Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built by January 2024 we need to have a Letter of Intent (LOI) signed to save a chassis for the build.

GOAL

Authorizing the City Manager to sign a Letter of Intent (LOI) with Southwest Ambulance Sales for the intent to purchase one (1) new ambulance for FY23.

COMMUNITY BENEFIT

The items purchased from Southwest Ambulance Sales are in support of EMS response to the communities served.

SUMMARY OF RECOMMENDED ACTION

Staff recommends approving the attached Letter of Intent (LOI) authorizing the City Manager to sign a Letter of Intent (LOI) with Southwest Ambulance Sales for the purchase of one (1) new ambulance for FY23.

FISCAL IMPACT

This ambulance will be purchased in FY23 contingent on approval of the FY23 budget. The total amount for this ambulance will not exceed $265,000. Staff will return for approval of the funds once the budget is approved and prior to the Purchase Order being placed.

RECOMMENDATION

Staff recommends approval of Resolution No. 22-R-71

Attachments
Quote
LOI
Resolution 22-R-71