Agenda

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City Council Regular Meeting

Meeting Date:

03/22/2022

BACKGROUND

The City of Schertz has used the ARCGIS mapping software to support a wide variety of City activities including Public Safety, Economic Development, Planning and Developments Services, Engineering, Utility Billing, Public Works, etc. The system has been in place since the creation of the GIS department in 2010 and ESRI is the sole source supplier of this system.

GOAL

The goal for this action is to renew the three-year support agreement for this software. This application serves as the back-end geographical database for first responders, developers, inspections, utilities management, and more. Renewal of the three-year support agreement with ESRI will allow the City to benefit from the enhanced web services offered by ESRI as well as allowing the City to deploy the application to the enterprise for a reduced per-user licensing cost versus purchasing individual licenses.

COMMUNITY BENEFIT

Ongoing use of this software serves many of the City's departments by managing, verifying and updating geographical data. This data is used daily by public safety to update addressing and locations for dispatching first responders. It also provides accurate up-to-date maps for planning and development activities, providing accurate location data for water meters, utility lines, storm water management, etc.

SUMMARY OF RECOMMENDED ACTION

The Staff recommends that the Council approve the attached agreement extending support for this mission-critical system for another three years.

FISCAL IMPACT

This expenditure is a budgeted item and is included in the annual budget request for the Information Technologies Dept. The cost is $38,750 per year or $116,250 for 3 years.

RECOMMENDATION

The Staff recommends that the Council approve the attached agreement extending support for this mission-critical system for another three years.

Attachments
ESRI Renewal Agreement
Res 22 R 34