Agenda

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11.

City Council Regular Meeting

Meeting Date:

06/22/2021

BACKGROUND

The City of Schertz has an existing building (Building 27 on Commercial Place), that was earmarked to be renovated into a state of the art Fleet Maintenance Building. The renovations to the building include creation of office spaces, fleet shop area, and sign shop.

On April 6, 2021, City Council approved Resolution 21-R-25 awarding the Guaranteed Maximum Price (GMP) contract for the general construction to FA Nunnelly. As detailed in the information provided with Resolution 21-R-25, the project team identified certain scope items that were more cost-effective to be managed directly by City Staff. The security system was one of the items proposed to be performed under a separate contract because City Staff was able to pre-negotiate a contract with line item quantities with our existing security system install DAC, Inc. The review of the proposal was completed by both IT and Public Works. The IT Department has been pleased with the performance by DAC, Inc. on all contracts that have been awarded to date.

The cost associated with the DAC Inc proposal was included in the overall building renovation budget previously reviewed and approved by Council.

GOAL

Authorize the City Manager to enter into an agreement with DAC, Inc.of New Braunfels, Texas for the installation of the security systems as part of the Fleet Maintenance Building Project.

COMMUNITY BENEFIT

Outfitting City Facilities with proper security systems help protect the assets inside the facilities. Facilities, like the Fleet Maintenance Building, that have expensive equipment and tools housed inside are even more important to properly protect with a robust security system.

SUMMARY OF RECOMMENDED ACTION

Staff recommends Council approve Resolution 21-R-58.

FISCAL IMPACT

The proposal by DAC, Inc of 78,519.39 came in within the proposed budget estimate included in the original building renovation budget. The budget has been previously approved for the entire Building 27 project and this proposal is within that budget. The total approved project budget is $1,846,814.00.

RECOMMENDATION

Staff recommends Council approve Resolution 21-R-58.

Attachments
21-R-58
Exhibit A DAC, Inc. Proposal