Agenda

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City Council Regular Meeting

Meeting Date:

05/25/2021

BACKGROUND

During the December 1, 2020 City Council meeting, Council approved Resolution 20-R-118 authorizing a construction contract with D&S Concrete Contractors for the CSJ# 0915-46-050 Schertz Pedestrian Routes and Bike Lanes Project. The resolution provided authorization of the bid amount for the project, $1,256,960.95.

The resolution did not include a not to exceed amount which would provide for some construction contingency for the project. Normally, a contingency of an appropriate amount (generally 5% - 20%, based on the size, complexity of project, and potential for unforseen circumstances) is included in the not to exceed amount to allow for deviations that arise during construction.

As construction began, some quantity discrepancies were discovered. Additional erosion control measures were needed to prevent silt intrusion into Dietz Creek along the Live Oak portion of the construction project. This resulted in an increased project cost of $9,000. Additionally, it was discovered that the originally established traffic control plan did not provide enough room for construction equipment and two-way traffic on Live Oak for part of the construction process. This results in a change in the traffic control plan for the project. The traffic control plan change requires some changeable message boards for the project. This will increase the project cost by an estimated $10,000.

Because the project is a federal fund reimbursement project, Staff feels it is more prudent to process construction increases for the project as they occur, versus the typical not to exceed amount method used on other projects. Therefore, Staff is requesting a modest increase to cover the currently known cost increases on the project, plus a slight amount more to handle any other minor, increases that may occur as construction progresses. The request to increase the construction cost by establishing a not to exceed amount of $1,286,000 provides for a total construction contingency of $29,039.05 (approx. 2.3% of the bid amount).

If construction costs are expected to increase beyond this amount, then Staff will come back to Council and request additional funding.

GOAL

To obtain authorization from City Council to establish an not to exceed amount for the Schertz Pedestrian Routes and Bike Lanes project to provide for some construction contingency to cover any increased construction costs in the project.

COMMUNITY BENEFIT

The proposed increase in construction costs will allow for the proper construction of the project and accommodate some increased costs identified in the project. The increase will also provide a minor amount of contingency to provide for some additional increased cost that may be discovered as construction progresses. The project will construct curb and gutter and sidewalks along both sides of Live Oak from FM 3009 and Schertz Parkway; construct a new decomposed granite trail through the electrical easement from Schertz Parkway to Wiederstein Rd; and provide bikes lanes on both sides of Woodland Oaks and Savannah Drive. These elements will provide some additional bike and pedestrian connections to the multi-use path along Schertz Parkway and to some community parks and to two elementary schools. The project will also widen Live Oak at the FM 3009 intersection to add an additional traffic lane, improving operational efficiency of the intersection.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 21-R-48 authorizing a not to exceed amount of $1,286,000 for the construction contract with D&S Concrete Constructors for CSJ# 0915-46-050 Schertz Pedestrian Routes and Bike Lanes Project.

FISCAL IMPACT

Funding for the proposed increase for the construction contract is available from excess General Fund Reserves earmarked for streets.

RECOMMENDATION

Staff recommends approval of Resolution 21-R-48, a not to exceed amount of $1,286,000 for the CSJ# 0915-46-050 Schertz Pedestrian Routes and Bike Lanes project.

Attachments
Resolution 21-R-48
D & S Concrete contract