Agenda

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City Council Regular Meeting

Meeting Date:

05/25/2021

BACKGROUND

The City approved an agreement with DAC, Inc of New Braunfels Texas to upgrade the city-wide access control system. This was approved in Council resolution 20 – R – 78 in the August 11^th regular session. The original agreement specified that the contract total amount would not exceed $175,000 without Council approval. During deployment several additional items were identified that required replacement or upgrade but were within the scope of the original agreement. These items were approved by staff through change orders, bringing the total amount of the contract to approximately $174,000. During the final walkthrough, an additional location was identified that required replacing hardware in the PD. This item, if approved and estimated at approximately $2,700, would then push the total agreement amount beyond the “not-to-exceed’ amount of $175,000 as specified in the resolution.

GOAL

This action will allow the City to complete phase one of the City-wide access physical and network security review and upgrades.

COMMUNITY BENEFIT

Completing this final item as identified as part of the original scope would allow the City to move forward with additional work related to increasing the physical security of the City’s facilities.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that Council authorize the revision of the agreement approved in Council Resolution 20 – R – 78, increasing the total “not-to-exceed” amount from $175,000 to $178,000.

FISCAL IMPACT

No additional financial impact anticipated. This amount is covered as part of the overall funding source as identified in Resolution 20 – R - 78.

RECOMMENDATION

Staff recommends that Council authorize the revision of the agreement approved in Council Resolution 20 – R – 78, increasing the total “not-to-exceed” amount from $175,000 to $178,000.

Attachments
Resolution 21-R-46
DAC Contract Add
CCM 20-R-78
Resolution 20-R-78