Agenda

Return

12.

City Council Regular Meeting

Meeting Date:

04/28/2020

BACKGROUND

Purchasing brought a workshop to Council in January of 2019 to highlight some of the findings from the Department Review done leading up to that to include a high-level view of the key components of the Purchasing Policy and related procurement processes. Since that time, many changes have been implemented to improve processes, procedures, and compliance with regard to Procurement.

We've put together a short presentation to include an overview of where we were, how the changes that were made have led to where we are now, and additional changes will be needed going forward.

Some of the changes we've made since last year's workshop include an updated Purchasing Policy (March 2019), Purchasing Training for all staff involved in the Purchasing Process, quarterly contract/budget meetings with management, and auditing of purchase orders to ensure compliance. All of these changes have led to increased compliance and oversight.

Attachments
Purchasing Presentation
Purchasing Policy
Purchasing Training SlideDeck
Vendor Volume Report
NTE Tracking Spreadsheet
How to view vendor spend
PO Spend Report w/add
Quarterly Contract Sample
Quarterly Budget Sample