Agenda

Return

City Council Regular Meeting

Meeting Date:

04/07/2020

BACKGROUND

On January 7, 2020 the City Council approved Resolution No. 20-R-02 authorizing purchases with a number of vendors including CDW for up to $95,000 with any of the vendors. IT staff failed to adequately track all the technology related purchases that they were making with this vendor and exceeded the approved amount by approximately $7,000. IT is reviewing their purchasing tracking procedures to ensure this sort of error does not occur again. Staff is requesting Council authorize expenditures up to $125,000 with CDW for the remainder of the fiscal year.

GOAL

To expedite City operations by seeking authorization in advance for the IT Dept to make purchases from CDW a purchasing cooperative (DIR and Buy Board) vendor. These purchases can be covered with the City’s budget.

COMMUNITY BENEFIT

This improves City operations by streamlining the procurement process when making certain technology purchases.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that Council approve Resolution No. 20-R-34 allowing the Purchasing and IT Departments to spend up to $125,000 this fiscal year with CDW a DIR and Buy Board vendor for technology purchases.

FISCAL IMPACT

Purchases will be made with already budgeted funds.

RECOMMENDATION

Approval of Resolution No. 20-R-34 allowing the Purchasing and IT Departments to spend up to $125,000 this fiscal year with CDW a DIR and Buy Board vendor for technology purchases.

Attachments
CDW Resolution