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  3.       
City Council Regular Meeting
Meeting Date: 02/22/2022  

BACKGROUND
The City of Schertz is currently constructing the Woman Hollering Creek Wastewater Main and Lift Station project to collect and convey wastewater to the planned Cibolo Creek Municipal Authority (CCMA) water reclamation plant nearing completion off of Trainer Hale Road in southern Schertz.  The system consists of approximately 14,500 linear feet of gravity main, 6,000 linear feet of force main, and a new lift station near Woman Hollering Creek at IH 10.

As construction has kicked off, it has become apparent that the scope of services with the City's design engineer, Cobb, Fendley & Associates, Inc., (CobbFendley) that was agreed upon in 2015 requires updating.  The scope of construction phase services estimated in 2015 no longer meet the actual services anticipated based on the current construction project that is underway.  Additionally, the rates included in that original contract were CobbFendley's 2014 billing rates.  The consultant has requested that the City amend the agreement so that they may charge based on their 2021 rate structure.

Modifications from the original scope of construction phase services include a longer construction duration than originally assumed, a significantly increased number of material and product submittals and requests for information to which the engineer must respond, and additional electrical engineering subconsultant services.

The total fee for the modified construction phase services that exceeds the previously approved amount is $55,215.  Staff is requesting that Council authorize a not to exceed increase to the agreement of $65,215.  
GOAL
The goal of this resolution is for the City Council to authorize the execution of an amendment to the Professional Services Agreement with CobbFendley to allow the City to access the appropriate level of construction phase engineering services at fair billing rates for the consultant during the construction period of the Woman Hollering Creek Wastewater Project.
COMMUNITY BENEFIT
Providing the appropriate level of engineering construction phase services is necessary to ensure that this major capital infrastructure project is constructed with solid design control and technical oversight. 
SUMMARY OF RECOMMENDED ACTION
Staff recommends authorization of the amendment to the professional services agreement with CobbFendley to establish a modified scope and to fairly remunerate the consultant for services provided.
FISCAL IMPACT
Funding needed for the not to exceed amount requested is $65,215.  Total funding for the Woman Hollering Creek Wastewater Project including this agreement amendment comes from a combination of 2013 Bond Sales, Wastewater Capital Recovery Funds, and planned Future Bond Sales, and currently totals $11,783,000.
RECOMMENDATION
Staff recommends Council approve Resolution 22-R-21 and authorize the amendment to the project agreement with CobbFendley for the modified scope and updated fee schedule for construction phase services related to the Woman Hollering Creek Wastewater Project.
Attachments
Resolution 22-R-21
22-R-21 Exhibit A
22-R-21 Exhibit B

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