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MINUTES
Thursday, March 16, 2023

The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly Meeting on Thursday, March 16, 2023, at 6:00 p.m. at the Hal Baldwin Municipal Complex, Administrative Conference Room, Building No. 2, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting, subject to the open meeting laws of the State of Texas.
             
Call To Order
             
1.
Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and public participation.

Board President Macaluso presided over the meeting and called it to order at 6:00 p.m.
Board of Directors Present: Staff Present:
Paul Macaluso, Board President Holly Malish, Interim Director
Jesse Hamilton, Board Vice President Brian James, Deputy City Manager
Sammi Morrill, Board Secretary Ashley Ritchey, Business Engagement Manager
Bill Dixon, Board Member Sheree Courney, Deputy City Secretary
Roy Richard, Board Member James Walters, Finance Director
John Nowak, Engineer
Board of Directors Absent:
Bryan Snowden, Board Treasurer
Mark Moody, Board Member

Others Present:
Tim Brown, Mayor Pro-Tem, City Council Liaison
Allison Heyward, Councilmember, City Council Liaison
             
2. Introduction of new EDC Business Engagement Manager, Ashley Ritchey (H.Malish)

Holly Malish introduced Ashley Ritchey who provided the Board with a synopsis of her work experience.
             
Hearing of Residents
             
3. This time is set aside for any person who wishes to address the Board. Presentations should be limited to no more than 3 minutes.The presiding officer will call on those persons who have signed up to speak.

No residents were present.
             
Minutes
             
4. Approval of the minutes for the Board of Directors Regular Monthly Meeting held on Thursday, February 23, 2023. (S. Courney / H.Malish)

Board President Macaluso asked for a motion to approve the Minutes of the Board of Directors Regular Monthly Meeting held on Thursday, February 23, 2023.
  Moved by Board Member Roy Richard, seconded Board Vice President Jesse Hamilton
 
AYE: Board President Paul Macaluso, Board Vice President Jesse Hamilton, Board Secretary Sammi Morrill, Board Member Bill Dixon, Board Member Roy Richard
             
Presentations
             
5. SEDC Resolution No. 2023-4 for the approval of the Independent Auditor’s Report for the SEDC Annual Financial Report for the Year Ended September 30, 2022. (Clayton Rogers, Auditor Partner of Pattillo, Brown and Hill, LLP/J. Walters)

Board President Macaluso introduced Mr. Travis Rogers, CPA with Pattillo, Brown and Hill who presented the firm's audit findings to the Board.  Mr. Rogers stated the SEDC is in very good financial shape and there are no issues or concerns with internal control compliance.  He reported that the SEDC Financial Statements present fairly, and the firm has provided a clean, unmodified opinion, which is the highest level of assurance an auditor can provide.  

Board President Macaluso asked for a motion to approve SEDC Resolution No. 2023-4, a Resolution by the City of Schertz Economic Development Corporation ("SEDC") Board of Directors ("The Board") authorizing the approval of the Independent Auditor's Report for the SEDC Annual Financial Report for the year ended September 30, 2022.
 
  Moved by Board Member Bill Dixon, seconded Board Secretary Sammi Morrill
 
AYE: Board President Paul Macaluso, Board Vice President Jesse Hamilton, Board Secretary Sammi Morrill, Board Member Bill Dixon, Board Member Roy Richard
             
6. Staff briefing on SEDC monthly financial statement for the month of February 2023. (J. Walters / H.Malish)

Board President Macaluso recognized Mr. James Walters who provided the following.

February 2023 sales tax received was 613,518.59, an 11.1% increase over the year prior. The12-month rolling average continues to trend up at 9.2%. Notable expenditures for the month include software and legal expenses.

Total Cash & Investments figure at the end of February was $27.7 million.
             
7. Presentation on Lookout Rd reconstruction project (H. Malish)

Ms. Malish recognized Mr. John Nowak, City of Schertz Engineer, who provided the following update on the Lookout Rd. reconstruction project: 
  • The curbs at the intersection of Lookout Rd and Schertz Parkway have been adjusted to allow easier turning for large trucks.
  • Sidewalks have been added to connect existing ones to create walkability.
  • The update in scope is still in line with the $5.25 million budgeted.

Expected to go out for bid this summer with construction to begin in the Fall 2023.
 
             
8. Presentation on Impact Dashboard (H. Malish)

Ms. Malish provided an overview of a new software package that is being considered for adoption.  The new software will provide a more complete and nuanced understanding of proposed development.  It reflects a fundamental shift in ow SEDC approaches the incentive process.  SEDC could potentially offer higher incentive based on revenue from indirect benefits vs ad valorem taxes alone.
 
             
9. Presentation on Annual Certifications (H. Malish)

Ms. Malish provided an update on businesses required to submit an annual certification as part of their incentive agreement.

Board President Macaluso recessed Open Session to Closed Session at 6:41 p.m.
 
             
Discussion and Action Items
             
Closed Session
             
10. Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) the deliberate the offer of a financial or other incentive to a business prospect.
  • Project E-80
  • Project E-81
  • Project E-84
Start time: 6:43 p.m.
End time: 7:20 p.m.

Board President Macaluso reconvened to open session at 7:21 p.m.
             

Reconvene to regular session
             
11. Take any actions based on discussion held in closed session under Agenda Item No. 10.

No action was taken based on discussion in closed session.
             

Requests and Announcements
             
  • Announcements by staff
    • Next SEDC Regular Board Meeting, April 27, 2023, Council Chambers Conference Room (H.Malish)
    • Annual Report status update
  • Requests by Board Members to place items on a future SEDC Board Meeting agenda
    • Sammi Morrill, Board Secretary, requested a Strategic Plan and Priorities Workshop
    • Sammi Morrill, Board Secretary, requested a list of current SEDC commitments and status of projects
             

Adjournment

Board President Macaluso adjourned the meeting at 7:22 p.m.
MINUTES PASSED AND APPROVED THIS ____ DAY OF ______ 2023.


____________________
Paul Macaluso
Board President

___________________
Sammi Morrill
Board Secretary

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