Agenda

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City Council Regular Meeting

Meeting Date:

05/04/2021

BACKGROUND

The Texas Department of Transportation (TxDOT) is working on a project to widen the right of way and paving of FM 1518 from FM 78 to IH 10 in the City of Schertz. Citizens of Schertz passed a bond measure in 2015 to provide $5 million of funding toward the roadway expansion project. City Council pledged an additional $5 million for the project by Resolution 17-R-108 and authorized a Fixed Price Agreement for $600,656 to contribute funds for the acquisition of right of way in association with the project.

Before the roadway improvements enter the construction phase, most utilities (including City water and wastewater facilities) must be relocated outside of the ultimate pavement section. The relocation of City facilities that are currently within the existing TxDOT right of way are not eligible to be considered part of the TxDOT project and their relocations are therefore the responsibility of the City.

Halff Associates, Inc., one of the City’s on call Engineers, is familiar with the location and operation of City utilities on FM 1518 and has experience with City utility relocation projects along TxDOT roadways and is fully equipped to provide these services to the City.

GOAL

The goal of Resolution 21-R-37 is to authorize an agreement with Halff Associates to complete the required design services required to relocate water and wastewater lines prior to the construction phase of TxDOT’s FM 1518 road widening project. The authorization includes the contract base amount of $548,370 with a not to exceed expenditure amount of $600,000.

COMMUNITY BENEFIT

The relocation of these lines will ensure the City utilities are provided in an alignment that allows adequate space for future maintenance.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that the City Council approve Resolution 21-R-37, authorizing a project agreement with Halff Associates, Inc., for design, bid, and construction phase engineering services for water and wastewater relocations in advance of the FM 1518 roadway widening project.

FISCAL IMPACT

Funding for the design work has been allocated from the City’s Water and Sewer Construction Reserves. Funding for the construction of the utility relocations will be handled separately and is currently estimated to be $5 million. The authorization includes the contract base amount of $548,370 with a not to exceed expenditure amount of $600,000.

RECOMMENDATION

Attachments
Resolution No. 21-R-37
Exhibit A - Project Agreement