Agenda

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10.

City Council Regular Meeting

Meeting Date:

03/19/2024

BACKGROUND

In 2022 Council approved Resolution 22-R-80, authorizing the City to enter into a contract with Freese & NIchols for the update to the City's Comprehensive Plan. The contract amount was for $240,000.00 with an additional $60,000.00 for additional elements of the plan - such as the Parks Master Plan. With the City poised to approve the update the Comprehensive Plan, that includes the City's Future Land Use Plan, the City can now begin working on the Parks Master Plan element, which utilizes the future population estimates and land use designations to determine future park needs. The estimated cost of the Parks Master Plan, that will include a community survey, is anticipated to be approximately $20,000.00 more than the not to exceed amount. Staff is seeking to increase the not to exceed amount by $25,000 to allow for the update to the Parks Master Plan.

GOAL

The update to Parks Master Plan element of the Comprehensive Plan is one of the tools used by the City in achieving the goals and objectives outlined in the City's Strategic Plan.

COMMUNITY BENEFIT

Orderly development can help a community absorb population growth while preserving the quality of life. In addition, good planning can save the city money by increasing the efficiency of decision-making. It allows the community to achieve a vision for what it wants to be in the future. Having an updated Parks Master Plan that is consistent with the larger Comprehensive Plan provides guidance in growing our parks system.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 24-R-36 increasing the not to exceed amount with Freese & Nichols to be able to enter into the task order for the Parks Master Plan Element of the Comprehensive Plan.

FISCAL IMPACT

The City originally budgeted $400,000. for updating the City's Comprehensive Plan and UDC. Council authorized a contract with Freese & Nichols for $240,000 for the update to the Comprehensive Plan and an additional $60,000 for additional elements of the Comprehensive Plan - such as the Parks Master Plan, Zoning Diagnostics, Urban Design, Infrastructure Assessment, etc. Staff has been doing most of the UDC updates and anticipates doing any updates based on the approved Comprehensive Plan. The Comprehensive Plan is scheduled for Council consideration on March 19 and April 2 and at that point will have a final cost for that portion of the Comprehensive Plan Update. Completing the Parks Master Plan update will exceed the estimated available remaining funds from the original not to exceed amount. Staff estimates having approximately $60,000.00 remaining and needing approximately $20,000.00 more. As such staff is seeking to increase the not to exceed amount to $25,000 to be able to enter into a task order with Freese & Nichols to update the Parks Master Plan.

RECOMMENDATION

Approval of Resolution 24-R-36.

Attachments
Resolution 24-R-36 Parks Plan