Agenda

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City Council Regular Meeting

Meeting Date:

01/09/2024

BACKGROUND

The Buffalo Valley South area is a subdivision on the south side of FM 1518 and includes such streets as 1st, 2nd, Lee, Church, Mill, etc. The attached maps shows all of the streets in the subdivision. Based on the PCI scores for the streets in this area, the streets should be in the SPAM program to preserve them. Normally the streets would be candidates for resurfacing, but due to the large amount of base failures in the streets, rehabilitation is more appropriate. Originally, these streets were planned to be part of the 2024 SPAM Resurfacing and Rehabilitation project.

However, the water mains and sanitary sewer mains are older pipes and need replacement. Some of the lines are smaller than our current minimum pipe sizes. The utility replacement needs required that the street work be delayed a year. The utility replacement also adds significant construction time to the overall project effort. In order to have a complete project, and get construction started as quickly as possible during the 24-25 Fiscal Year, Staff recommends doing the project design during this fiscal year.

By completing the design of the project this fiscal year, the project can be bid in the fall of 2024 and construction can start in October 2024, with the start of FY 24-25. This will also allow for enough construction time for the project to be completed by the end of 2025. The utility replacement portion of the project can use ARP funds and meet the deadlines associated with the funding. SPAM funding would be used for the street rehabilitation portion of the project.

GOAL

To obtain authorization from City Council to execute a Task Order Agreement with Unintech Consulting Engineers, Inc. for $372,406 and a not to exceed amount of $405,000 for the Buffalo Valley South Utility Replacement and Street Rehabilitation project

COMMUNITY BENEFIT

The professional engineering services will provide for the creation of the project bidding documents and bid result analysis, allowing the project to head to construction more quickly during the 24-25 Fiscal Year. Replacement of the water and sanitary sewer lines will replace aging infrastructure and improve utility services in the subdivision. Rehabilitation of the streets will provide for an improved pavement section and a new driving surface, restoring the streets to a near new condition.

SUMMARY OF RECOMMENDED ACTION

Authorize execution of a Task Order Agreement with Unintech Consulting Engineers, Inc. for $372,406 and a not to exceed amount of $405,000 for the Buffalo Valley South Utility Replacement and Street Rehabilitation project.

FISCAL IMPACT

Funding for the project will come from the existing Streets Division budget line item for Outsourced Street Maintenance and ARP Funds. The funding breakdown is as follows:

Funding Source	Amount	Work Items
Outsourced Street Maintenance	$160,000	Street Rehabilitation
ARP Funds	$245,000	Water and Sewer Line Replacement
Total Cost:	$405,000

RECOMMENDATION

Approve Resolution 24-R-02

Attachments
Res 24-R-02 with attachment
Buffalo Valley South Map