Agenda

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City Council Regular Meeting

Meeting Date:

12/05/2023

BACKGROUND

The Texas Department of Transportation (TxDOT) is working on a project to widen the right of way and paving of FM 1518 from FM 78 to IH 10 within the City of Schertz.

Before the roadway improvements enter the construction phase, most utilities must be relocated outside of the ultimate pavement section. The City provides an emergency water connection to Randolph Air Force Base (RAFB) along FM 1518. Part of this connection includes backflow prevention valves and piping to protect against cross contamination and meet TCEQ requirements. These improvements are located within the newly acquired FM 1518 ROW and need to be relocated.

TxDOT has requested that the City assist in the relation of these improvements for RAFB. The design and relocation of improvements will be 100% reimbursable because the improvements were originally installed outside of ROW and also belong to the Base.

Halff Associates, Inc., one of the City’s on-call Engineers, is familiar with the location and operation of City utilities along FM 1518 and has experience with City utility relocation projects along TxDOT roadways and is fully equipped to provide these services to the City.

GOAL

The goal of Resolution 23-R-107 is to authorize an agreement with Halff Associates to complete the required design services required to relocate the RAFB backflow prevention device and piping as part of TxDOT’s FM 1518 road widening project.

COMMUNITY BENEFIT

The relocation of this utility installation will ensure the City and RAFB utilities are provided in an alignment outside of TxDOT operations and that allows adequate space for future maintenance.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that the City Council approve Resolution 23-R-107, authorizing a project agreement with Halff Associates, Inc., for $70,463 and a not-to-exceed amount of $80,000 for design, bid, and construction phase engineering services for the relocation of a Backflow Device for Randolph Air Force Base.

FISCAL IMPACT

Funding for the design work has been allocated from the City’s Water and Sewer Construction Reserves. The City will have to provide initial funding, however this project is 100% reimbursable through TxDOT because of the original utility location and that RAFB is the owner of the backflow prevention device.

RECOMMENDATION

Approve Resolution 23-R-107.

Attachments
Resolution 23-R-107