Agenda

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12.

City Council Regular Meeting

Meeting Date:

12/05/2023

BACKGROUND

The proposed project is a continuation of the City’s ongoing street preservation effort. The project has two components. One component is “resurfacing” and the other is “rehabilitation.”

The resurfacing effort consists of performing base repairs, asphalt leveling, and crack sealing of various streets then applying a slurry seal to the entire surface. This is a continuation of the slurry seal projects completed in 2022 and earlier this year.

The rehabilitation work is for streets that are in slightly worse shape than those being resurfaced. These streets typically have a large amount of base repairs needed (a relatively high percentage of the total street area). This process involves removing the existing pavement; stabilizing, reshaping, and recompacting the base; and placing new pavement. This is similar to the work done in the Northcliffe area about three years ago and on Cherry Tree a couple years ago. While this effort is more costly than resurfacing, it is less costly than full reconstruction. The professional services agreement includes geotechnical borings to confirm the existing street sections and develop the appropriate streets section that will be reconstructed.

When the 2022 project was being developed, some of the originally planned for resurfacing had to be removed from the project in order to stay within budget. Streets removed from the project included a few streets needing resurfacing and some streets that had deteriorated further and needed rehabilitation. Earlier this year, the streets needing resurfacing were completed. This project includes the rehabilitation streets that had to be removed from the earlier project.

The other streets included in this project were selected based primarily on the PCI score of the street. Other factors in the selection process include: citizen complaints, planned utility replacements, and available budget. The planned streets for this project can be found on the attached maps. The red highlighted streets represent resurfacing while the green-highlighted ones represent rehabilitation.

GOAL

The goal of this item is to obtain authorization from City Council to execute a Task Order Agreement with Kimley-Horn & Associates, Inc. for $358,425 and a not-to-exceed amount of $380,000 for the 2024 Street Resurfacing and Rehabilitation project.

COMMUNITY BENEFIT

The professional engineering services will provide for the creation of project bidding documents and bid result analysis, allowing the project to move forward more quickly, completing the construction activities this fiscal year. Completion of these activities will improve the condition of the streets in the project, benefitting motorists, and avoiding the need to completely reconstruct the roadways at a higher unit cost in the future.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that Council authorize execution of a Task Order Agreement with Kimley-Horn & Associates, Inc. for $358,425 and a not-to-exceed amount of $380,000 for the 2024 Street Resurfacing and Rehabilitation project.

FISCAL IMPACT

Funding for the project will come from the existing Streets Division budget line item for Outsourced Street Maintenance.

RECOMMENDATION

Approve Resolution 23-R-120.

Attachments
Res 23-R-120 with Maps