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9.
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| City Council Regular Meeting |
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| BACKGROUND |
| In 2022 staff completed an RFP process for new vendors to perform mowing and landscape maintenance services for the city. Two vendors were selected during that process - Brightview Landscape Services and Maldonado Nursery and Landscape Services were awarded contracts in February 2023. Brightview was assigned the Hal Baldwin Municipal Complex, the Schertz Public Library Complex, and the parkway medians throughout the city, and Maldonado was assigned the park properties. Brightview failed to perform the services per the contract specifications and that contract was canceled on Nov. 20, 2023. Staff reached out to Maldonado as the other contracted provider to see if they would honor the pricing they bid in the RFP in 2022 for the aforementioned properties, and they agreed to honor that pricing. The attached (Attachment A) is a contract amendment to the existing contract with Maldonado to add the Hal Baldwin Municipal Complex, the Schertz Public Library Complex and the parkway medians to their contract. The pricing provided by Maldonado is higher than what was bid by Brightview so there is an increase to the costs associated with this contract. A budget amendment is needed to provide the additional funds so as not to reduce the level of service. The budget amendment in the amount of $59,349.96 will be included in the upcoming quarterly budget adjustment. |
| GOAL |
| Award a contract amendment to Maldonado Nursery and Landscaping to provide mowing and landscape services to the Hal Baldwin Municipal Complex, the Schertz Public Library Complex, and the parkway medians throughout the city. |
| COMMUNITY BENEFIT |
| The community will benefit by awarding this contract to a reputable company that has a proven track record of being able to maintain the mowing and landscape services per contract specifications for multiple years now with the city. Aesthetics of our city are important to the residents of Schertz, and with our recent "Scenic City Designation", landscape and mowing services provided on a consistent basis and at a high caliber, are especially important. |
| SUMMARY OF RECOMMENDED ACTION |
| Approve Resolution 23-R-125 authorizing a contract amendment with Maldonado Nursery and Landscaping in excess of $50,000 for mowing and landscape maintenance of medians, parkways, and public grounds. |
| FISCAL IMPACT |
The chart details Maldonado's pricing for the properties that are being added to their existing contract.
| Property |
Qty |
Item Price |
Extended Price |
| Hal Baldwin Municipal Complex |
36 |
$1,469.03 |
$52,885.10 |
| Schertz Public Library Complex |
36 |
$562.26 |
$20,241.21 |
| Fire Station #2 |
36 |
$138.59 |
$4,989.16 |
| Fire Station #3 |
36 |
$291.50 |
$10,494.01 |
| Schertz Parkway NORTH |
36 |
$643.12 |
$23,152.32 |
| Schertz Parkway SOUTH |
36 |
$156.02 |
$5,616.72 |
| Country Club Drive |
36 |
$198.05 |
$7,129.80 |
| Cibolo Valley Drive |
36 |
$82.04 |
$2,953.44 |
| Total |
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$129,722.40 |
The previous contractor's pricing was budgeted at $70,372.44 for the new properties being added to the contract, resulting in an additional amount of $59,349.96 needed in a budget adjustment to be completed at the next quarterly budget adjustment.
Total amount in the amended contract is $266,568.24 ($136,845.84 existing parks + $129,772.40 new properties added). Requesting a NTE amount of $270,000.
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| RECOMMENDATION |
| Approve Resolution 23-R-125 authorizing a contract amendment with Maldonado Nursery and Landscaping in excess of $50,000 for mowing and landscape maintenance of medians, parkways, and public grounds. |
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