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  3.       
City Council Regular Meeting
Meeting Date: 02/02/2021  

BACKGROUND
The City of Schertz requested statements of qualifications for On-Call Engineering Firms in May 2019. At the time evaluations were being done, City Staff rated M&S Engineering seventh out of the 26 firms who responded. M&S Engineering presented a unique set of qualifications including mechanical, electrical, plumbing, and structural engineering which separated them from the other civil engineering based firms.

City Staff has determined that having an additional on-call engineering firm that can focus on mechanical, electrical, plumbing, and structural engineering will benefit staff's ability to better maintain and improve the City's facilities and infrastructure.

Once a project is identified and consulting services are needed, a task order agreement including the specific project scope, fee, and schedule will be negotiated and implemented. As has been the case, any agreement for which the cost may exceed $50,000, Staff will seek Council authorization. 

The agreement for On-Call Engineering Services will remain in force through September 30, 2022 with the option to renew the contract up to two terms of one year each, which aligns with the other On-Call Engineering Services that the City has in place.
GOAL
The goal of Resolution 21-R-12 is to authorize the City Manager to execute an agreement with M&S Engineering, for on-call consulting engineering-related services.
 
COMMUNITY BENEFIT
The City will be able to issue task orders to a vetted, qualified firm for each particular project without going through a time-consuming RFQ process each time.  That will result in an effective and efficient operational process.
SUMMARY OF RECOMMENDED ACTION
It is recommended the City Council approve Resolution 21-R-12, granting authorization and approval of the master service agreement with M&S Engineering for on-call services.
FISCAL IMPACT
Fiscal impact will vary with particular projects and the fee schedule as included in the Professional Service Agreement.
RECOMMENDATION
Staff recommends approval of Resolution 21-R-12.
Attachments
21-R-12
Draft Master Agreement
M&S Hourly Rates
M&S Reimbursable Rates

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