Print Return
  5.       
City Council Regular Meeting
Meeting Date: 01/26/2021  

BACKGROUND
During the March 10, 2020 City Council meeting, Council approved Resolution 20-R-24 authorizing a Professional Services Agreement with Ford Engineering, Inc to design the Elbel Storm Drain and Overlay project.  The resolution provided a not to exceed amount of $133,000, which included the planned scope of work ($121,316.87) and an additional allowance for some agreement amendments as needed to complete the design.  The planned scope fo work included installation of new storm drain inlets, installation of new storm drain piping, and a mill and overlay of the entire street surface.

Since approval of the resolution, Ford Engineering has nearly completed the project design (the plans are at 98%).  A separate, earlier professional services effort conducted a traffic signal warrant analysis of some intersections, including the Westchester/Elbel intersection.  The result of the warrant analysis of the Westchester/Elbel intersection showed that the intersection meets the pedestrian traffic signal warrant.  Since the intersection meets this warrant, it is appropriate to install a traffic signal.

While the traffic signal could be installed at any time, including after the planned storm drain and overlay effort, it may be more prudent to incorporate the traffic signal installation into the storm drain and overlay project.  By incorporating the traffic signal installation into the current project effort, signalization fo the Westchester/Elbel intersection can occur more quickly than if the signalization were undertaken as a separate project.

The overall change with this addition to add signalization of the Westchester intersection to the project, is expected to increase the contract cost by $20,430.
GOAL
To obtain authorization from City Council to execute an amendment to the Professional Services Agreement with Ford Engineering to add traffic signal design and construction for the Westchester/Elbel intersection to the Elbel Storm Drain and Overlay Project.
COMMUNITY BENEFIT
Adding the Westchester/Elbel traffic signal to the Elbel Storm Drain and Overlay project will allow the traffic signal at the intersection to be installed more quickly.  The addition of the traffic signal to the intersection will improve pedestrian access across Elbel to Samuel Clemens High School.  Signalization will also compliment the recently completed sidewalk along the east side of Westchester.  The new traffic signal will replace the existing HAWK pedestrian crossing equipment and is expected to increase pedestrian safety.
SUMMARY OF RECOMMENDED ACTION
Approval of Resolution 21-R-07 authorizing an amendment to the Professional Services Contract with Ford Engineering for the Elbel Storm Drain and Overlay Project to add signalization of the Westchester intersection to the project, increasing the contract cost by $20,430.
FISCAL IMPACT
Funding for the proposed increase for the Professional Services Contract is available form bond sale proceeds authorized by Council for this purpose.  Specifically the bond sale proceeds will come from project savings in the 2018 SPAM Rehabilitation project.
 
Breakdown of Ford Engineering Services
  Authorized Amount Resolution
Engineering and Design Services $121,316.87 20-R-24
Proposed Additional Professional Services $20,430.00 21-R-07
Professional Services Contingency $11,683.13 20-R-24
Total Authorized Ford Engineering Expenditures $153,430.00  
RECOMMENDATION
Staff recommends approval of Resolution 21-R-07, authorizing the City Manager to execute and deliver the Amendment to the Agreement with Ford Engineering, Inc. in substantially the form set forth on Exhibit A and to execute further amendments as necessary not to exceed a total expenditure amount of $153,430.00.
Attachments
Resolution 21-R-07
Exhibit A

AgendaQuick©2005 - 2024 Destiny Software Inc., All Rights Reserved