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  9.       
City Council Regular Meeting
Meeting Date: 12/08/2020  

BACKGROUND
This budget amendment ordinance is meant to move unused budgeted amounts from FY 2019-20 to FY 2020-21. This adjustment is for departments that had unused budgeted amounts due to delays in manufacturing, back ordered/out of stock items, or project schedules that run through multiple fiscal years. The identified items and amounts to be rolled forward amount to $895,860. A list of items are outlined below:

1. The Engineering department has $35,000 left on its Municipal Facility and Stormwater Control Inventory and City Operations Assessment Study.
2. The Parks department has $146,714 from the previous year for the Senior Center Parking Lot and Ashley Park Concrete Trial projects and to use unused special events budget for additional holiday lighting.
3. The Human Resources department has $41,962 remaining from their employee wellness program funded by BlueCross BlueShield and will be used on additional wellness programs in FY 2020-21.
4. The Facility Maintenance department has $224,000 remaining from the Police, Fire, EMS bathroom and shower repairs project.
5. The Fleet Maintenance department has $4,503 remaining to complete the outfitting of a service truck purchased in FY 2019-20.
6. The Water & Sewer budget has $83,287 remaining to purchase a new truck budgeted in FY 2019-20 that was delayed and complete the Water System Risk and Resilience Assessment and Emergency Response Plan.
7. The Drainage Fund budget has $35,120 remaining to purchase a new truck budgeted in FY 2019-20 that was delayed.
8. The Streets budget has $81,515 remaining to purchase a new truck budgeted in FY 2019-20 and to finish the Westchester Sidewalk Phase II project.
9. The EMS budget has $261,612 remaining to purchase a new ambulance that was budgeted in FY 2019-20.
10. The Police budget has $13,047 remaining to finish purchasing the remaining vehicle equipment and pistols that were budgeted in FY 2019-20.
11. The Fire department has $18,062 remaining to purchase uniforms/boots and a fire hose and complete a deck for Station #2 that was from FY 2019-20.

Staff is also requesting transferring the budget for mowing contract services from Parks to Drainage as part of an internal reorganization of duties and responsibilities. This transfer will have no fiscal impact and all budgets were approved in FY 2020-21.

Council approved this on first reading at their meeting of December 1, 2020.
GOAL
To move forward unused budget amounts on approved programs from FY 2019-20 to prevent expenses from the previous fiscal year from inhibiting the operating budgets for FY 2020-21.
COMMUNITY BENEFIT
N/A
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Ordinance 20-T-38 on final reading.
FISCAL IMPACT
This adjustment will use budgeted amounts from FY 2019-20. Those unused funds increased fund balance at the end of the fiscal year. This adjustment will use $944,822 of fund balance that will be reported on the annual financial report.

The transfer of the mowing contract budget from Parks to Drainage will have no fiscal impact.
RECOMMENDATION
Staff recommends approval of Ordinance 20-T-38.
Attachments
Ordinance 20-T-38

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