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  7.       
City Council Regular Meeting
Meeting Date: 12/01/2020  

BACKGROUND
In 2016 the City of Schertz applied for federal funding from the Transportation Alternatives Program through a call for projects from the Alamo Area Metropolitan Planning Organization.  The total estimated project cost at the time of application was $1,158,266.  The City's local cash match was 20% - $231,653, and the federal reimbursement was $926,613.  The city contracted with Ford Engineering to prepare the plans and specifications and the environmental clearance work.  Once the design phase got underway, city staff determined that a right turn lane was needed from Live Oak Road on to FM 3009 and it would be more efficient to do the design for the turn lane at the same time as the sidewalks and curb and gutter.  When it came time for the construction bidding phase, the city added the construction of the turn lane as an alternate to the base bid.  The contract being recommended for approval is the base bid plus the turn lane alternate with a total construction cost of $1,256,960.95. There is not a higher not to exceed amount being included as part of this approval. As such, if unexpected costs occur, staff may have to come back to coucil for approval.

An RFP was published consistent with the requirements of both the City of Schertz and TxDOT. Six total responses were received and evaluated based on lowest qualified bid. D&S Concrete was the lowest overall bid and was determined to be qualified to complete the project. TxDot has reviewed the bid submission, bid tabulation and concurs with the recommendation.  
GOAL
The goal is to add more opportunities for pedestrian and bicycle connectivity in Central Schertz. This project will add bike lanes along Savannah Drive and Woodland Oaks Dr;  The project also includes a10 foot wide decomposed granite trail between Schertz Parkway and Wiederstein Road which will create a safe pedestrian access to the parkway and pedestrians can avoid traveling on the shoulder of Wiederstein on a blind hill.  The project will also add sidewalks (and curb and gutter) to both sides of Live Oak Road between Schertz Parkway and FM 3009, again enhancing pedestrian safety in this heavily-used area for walkers, joggers, and bicyclists. The additional goal is to add a dedicated right turn lane onto FM 3009 from Live Oak Road to ease traffic congestion.
COMMUNITY BENEFIT
The community benefits from this project by seeing reductions in traffic congestion on Live Oak Road, and adding in more trails, sidewalks, and bike lanes which has been a high priority in the Parks Master Plan, as well as the Citizen Satisfaction surveys.
SUMMARY OF RECOMMENDED ACTION
Staff recommends Council approve Resolution No. 20-R-118.
FISCAL IMPACT
The total construction cost is $1,256,960.65.  Construction management will also be needed for this project and that cost is $32,663.00 (Resolution 20-R-119.)  Thus, the funding breakdown is as follows:

  Total 3 Cost: $1,256,960.95
— MPO Contribution: $926,613.00
— City Contribution for Construction: $330,347.95
--- AG|CM Construction Management Costs: $32,663.00
— Total Outstanding Funding: $363,010.95
 
— Existing Funding in Project C11: $190,744.00
— 2018 Parks Bonds: $72,959.00
— SPAM Funds: $99,307.95
RECOMMENDATION
Staff recommends Council approve Resolution No. 20-R-118.
Attachments
Resolution 20-R-1118 D&S Concrete
Overall Exhibit
Draft Agreement

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