Agenda

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City Council Regular Meeting

Meeting Date:

12/01/2020

BACKGROUND

In 2016 the City of Schertz applied for federal funding from the Transportation Alternatives Program through a call for projects from the Alamo Area Metropolitan Planning Organization. The total estimated project cost at the time of application was $1,158,266. The City's local cash match was 20% - $231,653, and the federal reimbursement was $926,613. The city contracted with Ford Engineering to prepare the plans and specifications and the environmental clearance work. Once the design phase got underway, city staff determined that a right turn lane was needed from Live Oak Road on to FM 3009 and it would be more efficient to do the design for the turn lane at the same time as the sidewalks and curb and gutter. When it came time for the construction bidding phase, the city added the construction of the turn lane as an alternate to the base bid. The contract being recommended for approval is the base bid plus the turn lane alternate with a total construction cost of $1,256,960.95.
Because of the extensive reporting requirements required by TxDOT, it became clear to city staff that we would need assistance on this project to manage it. This is our first project utilizing this federal funding source and staff did not have the ability to manage this with the current workload.

AG/CM has an existing master agreement to provide on-call owner's rep services on behalf of hte City. This task order falls under the scope of the master agreement established and approved by council on resolution 19-R-112.

GOAL

The goal of the construction management contract is to have the oversight needed to meet the extensive TxDOT reporting requirements, manage DBE requirements, and keep city staff informed of progress in the field.

The goal of the project is to add more opportunities for pedestrian and bicycle connectivity in Central Schertz. This project will add bike lanes along Savannah Drive and Woodland Oaks Dr; The project also includes a10 foot wide decomposed granite trail between Schertz Parkway and Wiederstein Road which will create a safe pedestrian access to the parkway and pedestrians can avoid traveling on the shoulder of Wiederstein on a blind hill. The project will also add sidewalks (and curb and gutter) to both sides of Live Oak Road between Schertz Parkway and FM 3009, again enhancing pedestrian safety in this heavily-used area for walkers, joggers, and bicyclists. The additional goal is to add a dedicated right turn lane onto FM 3009 from Live Oak Road to ease traffic congestion.

COMMUNITY BENEFIT

The community benefits from having well run projects that are completed on-time and on-budget, to ensure that taxpayer funds are utilized wisely. The construction management company will work for the city to accomplish those goals.

SUMMARY OF RECOMMENDED ACTION

Staff recommends Council approve Resolution No. 20-R-119.

FISCAL IMPACT

Construction management for this project totals $32,663.00. The total construction cost of the project is $1,256,960.95 (Resolution 20-R-118.) Because the construction and construction management are tied together, the combined funding sources are shown here. The funding breakdown is as follows: Total 3 Cost: $1,256,960.95 — MPO Contribution: $926,613.00 — City Contribution for Construction: $330,347.95 --- AG|CM Construction Management Costs: $32,663.00 — Total Outstanding Funding: $363,010.95 — Existing Funding in Project C11: $190,744.00 — 2018 Parks Bonds: $72,959.00 — SPAM Funds: $99,307.95

RECOMMENDATION

Staff recommends Council approve Resolution No. 20-R-119.

Attachments
Resolution
AG\|CM Proposal