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City Council Regular Meeting

Meeting Date:

04/06/2021

BACKGROUND

The EMS Department currently has a fleet of ten (10) ambulances, six (6) of these ambulances are "front-line" or are in-service at any given time which leaves a reserve fleet of four (4) ambulances. A goal is to have four (4) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. Mileage for these ambulances range from 4,000 to over 183,000 miles:

Ambulance	Year	Mileage as of 3/1/2021
266	2008	120,771
274	2013	183,554
275	2013	174,634
276	2015	168,502
277	2015	147,708
278*	2015	223,416
279	2015	150,001
280	2017	91,924
281	2017	59,189
282	2020	4,430

*OOS - being re-mounted

After coordination with the Fleet Department and in-line with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis).  Frazer is a HGAC Buy Purchasing Cooperative program participant, and the ambulances are built here in Texas.

Like our previous three ambulances, this ambulance will be mounted on a Ford F450 chassis.

Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built by January we need to have a Letter of Intent (LOI) signed to save a chassis for the build.

Final purchase will be dependent on final approval of the FY22 budget.

GOAL

Authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the intent to purchase one (1) new ambulance for FY22.

COMMUNITY BENEFIT

The items purchased from Frazer are in support of EMS response to the communities served.

SUMMARY OF RECOMMENDED ACTION

Staff recommends approving the attached Letter of Intent (LOI) authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for FY22.

FISCAL IMPACT

This ambulance will be purchased in FY22 contingent on approval of the FY22 budget. The total amount for this ambulance will not exceed $250,000. Staff will return for approval of the funds once the budget is approved.

RECOMMENDATION

Staff recommends approval of Resolution No. 20-R-29

Attachments
LOI
Resolution 20-R-29
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