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14.

City Council Regular Meeting

Meeting Date:

04/06/2021

BACKGROUND

The City of Schertz has an existing building (Building 27 – Commercial Place), that was earmarked to be renovated into a state of the art Fleet Maintenance Building. The renovations to the building include creation of office spaces, fleet shop area, and sign shop.

An RFQ was issued in Spring 2020 for a Design-Build firm that will handle turnkey approach to renovations from Design through Construction. The City Council authorized staff to negotiate and enter into a contract with F.A. Nunnely Company (FAN). On June 6, 2021 the contract with FAN was finalized.

Schematic, Design and Construction Documents were completed and issued to City staff for review. In December 2020 and January 2021 comments from City following review from all City Departments of the plans and specifications were issued to FAN. FAN made final plan and specification changes and placed set out to bid.

The bid opening was delayed due to the winter storm. Bids were received and opened on March 5, 2021. The project had good interest from the local construction community and received bids from over 30 subcontractors. Guaranteed Maximum Price (GMP) was submitted to City staff for review and discussion on March 8, 2021. A revised GMP, following discussions with City, was submitted on March 17, 2021. A meeting to discuss the GMP was held on March 18, 2021.

GOAL

Award Guaranteed Maximum Price (GMP) in the amount of $1,372,794 to FA Nunnelly for construction of the renovations of Building 27.

COMMUNITY BENEFIT

Having a dedicated fleet maintenance building allows the City to effectively and efficiently maintain, service, and repair the City's Fleet Vehicles. Having this space will reduce the amount of money spent on third-party repairs such as dealerships and will increase the overall life expectancy of the City's Fleet.

SUMMARY OF RECOMMENDED ACTION

Staff recommends Council approve Resolution 21-R-25.

FISCAL IMPACT

Funding for the project was issued in a Facilities Improvement Bond. The current Gross Maximum Price for Construction or Renovation is $1,372,794.00. The total project cost to include fixtures, furniture, equipment, vehicle lifts, tools, and access controls is $1,846,814.00. These costs are in the current funding available.

RECOMMENDATION

Staff recommends Council approve Resolution 21-R-25.

Attachments
Resolution-21-R-25-2
Transportation Facility Costs
Contract Draft