Agenda

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City Council Regular Meeting

Meeting Date:

03/28/2023

BACKGROUND

City Council previously approved Resolution 22-R-35 to award a contract to Scientel Solutions, LLC of Aurora IL, for the implementation of the Schertz Master Communications Plan in the amount of $565,835.00. A discrepancy was found at the IH-35 tower that will require additional engineering and hardware to mount the radios. The Pickrell Park site also requires a tower to be built next to the pavilion to get above the tree line. Scientel has submitted quote(s) for $24,950.00 and $11,287.76 respectively.
This resolution amends the Scientel contract for the IH-35 tower and the Pickrell Park tower and increases the amount by $36,237.76 with an additional $3,762.24 for any contingencies that might arise with a total additional not to exceed of $40,000.

Staff does want to note that some additional trenching work is needed at the Nacogdoches site. This work is going to be done by a different company that specializes in hydro-trenching. Council approval for this additional trenching is not required as the cost is less than $7,500 and being done by a different company. Staff did want to make Council aware of this additional work.

GOAL

The goal of this resolution is for the City Council to authorize the execution of an amendment to the contract with Scientel Solutions to engineer and install radio mounts on the IH-35 tower and construct a new tower at Pickrell Park for the Schertz Master Communications Plan.

COMMUNITY BENEFIT

Provide improved communications to the City.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that Council approves the amendment of the amendment to the contract with Scientel Solutions in the amount of $36,237.76 with a not to exceed of $40,000.

FISCAL IMPACT

Funding of the up to $40,000 will be provided by using the PEG funds as authorized by the budget.The PEG Fund also will be used to fund the seperate trenching work described in the background section of this memo.

RECOMMENDATION

Staff recommends that Council to approve Resolution 23-R-29

Attachments
Res 23 R 29
SCIENTEL AMENDMENT
SCIENTEL AMENDMENT 2