Agenda

Back to Calendar Return

City Council Regular Meeting

Meeting Date:

12/13/2022

BACKGROUND

This budget amendment ordinance is meant to move unused budgeted amounts from FY 2021-22 to FY 2022-23. This adjustment is for departments that had unused budgeted amounts due to delays in manufacturing, back ordered/out of stock items, or project schedules that run through multiple fiscal years. The identified items and amounts to be rolled forward amount to $1,801,317. A list of items are outlined below:

1. Police - $81,139 in vehicle purchases to replace the K-9 vehicle
2. Parks - $27,800 budgeted for Wendy Swan Restroom Repairs
3. Parks - $9,015 to purchase tables for Ashley Park
4. Parks - $133,118 to continue rennovations at Thulemeyer Park
5. Parks - $3,993 to continue upgrading the garden at the Senior Center
6. Parks - $88,173 to continue the Cibolo Valley Drive median landscaping
7. IT - $4,483 to continue the city's wifi and camera upgrades
8. Fire - $15,533 community outreach for promotional material purchases
9. Fire - $283,561 for vehicle purchase and outfitting
10. Fire - $10,000 promotional testing cost increases
11. Fire - $27,732 for delayed uniform purchases
12. PEG - $479,796 to continue the master communication plan execution
13. PEG - $374,974 to continue the Council Chambers AV upgrade project
14. EMS - $262,000 for an ambulance remount and equipment that was delayed

Staff also recommends setting a budget for graffiti abatement in the City. Sec. 50-307 of the City Code of Ordinances must offer property owners graffiti removal services free of charge. Once City Staff has probably cause to believe graffiti has been placed upon any property, staff will notify the property owner in writing of the graffiti and offer to remove it free of charge. If no response is received in 10 calendar days the offer shall be deemed refused.

A budget for this service was not included in the FY 2022-23 Adopted Budget and staff recommends setting it at $10,000 based on the current known requests for service and properties that have been notified.

GOAL

To move forward unused budget amounts on approved programs from FY 2021-22 to prevent expenses from the previous fiscal year from inhibiting the operating budgets for FY 2022-23.

COMMUNITY BENEFIT

This will prevent current year projects from being delayed due to overlapping expenditures from the previous fiscal year.

SUMMARY OF RECOMMENDED ACTION

Staff recommends approval of Ordinance 22-T-49.

FISCAL IMPACT

This adjustment will use budgeted amounts from FY 2021-22. Those unused funds increased fund balance at the end of the fiscal year. This adjustment will use $1,801,317 of fund balance that will be reported on the annual financial report.

Estimated Unassigned Fund Balance as of September 30, 2022

Fund	Starting Balance	Roll Forward	Remaining
General Fund	$12,570,000	$684,548	$11,885,452
PEG	$880,000	$854,770	$25,230
EMS	$2,970,000	$262,000	$2,708,000

General Fund and EMS operating funds will still meet the 26% fund balance requirement after the adjustment.

The $10,000 for graffiti removal services will also come from reserves and will be considered as base budget for the following year.

RECOMMENDATION

Staff recommends approval of Ordinance 22-T-49.

Attachments
Ordinance 22-T-49