Agenda

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City Council Regular Meeting

Meeting Date:

12/06/2022

BACKGROUND

The City is currently completing the Tri-County Reconstruction Project, which included replacement of a portion of sanitary sewer main in order to provide additional capacity for future development. The project included reconstruction and sanitary sewer main replacement in Lookout Rd between Tri-County Parkway and Doerr Lane. The project was funded by the Schertz Economic Development Corporation.

In order to provide the additional sewer capacity identified in the Tri-County Reconstruction Project, additional sanitary sewer main must be replaced. The remainder of the sanitary sewer main in Lookout Road needs to be replaced to its connection point at Schertz Parkway. Similar to Tri-County Parkway, Lookout Road has a low Pavement Condition Index (PCI) score. The current PCI score for Lookout ranges between 10 and 24, placing the street in the “Serious” category. This category is one step above the “Failed” category.

The Schertz Economic Development Corporation (EDC) has funding allocated to reconstruct Lookout Road and replace the sanitary sewer main between Doerr Lane and Schertz Parkway. The EDC has provided funding to the City of Schertz for this purpose. This proposed project would essentially extend/build upon the work being completed now in the Tri-County Reconstruction Project.

The first step is to achieve this goal is to design the construction project. Of the City’s on-call firms, Staff selected Halff Associates to perform this task. Halff has the capability for this professional engineering design work and is familiar with the project area due to their work on the Tri-County Reconstruction project. Halff is also currently designing a new traffic signal for the Schertz Parkway/Lookout Rd intersection. Having them also do this design will help ensure both efforts are coordinated. Staff contracted Halff and worked with them to create a scope and fee Task Order Agreement to design the reconstruction and sanitary sewer line replacement project.

GOAL

To obtain authorization from City Council to execute a Task Order Agreement with Halff Associates to design a project to reconstruct Lookout Road and replace the sanitary sewer main between Doerr Lane and Schertz Parkway.

COMMUNITY BENEFIT

The professional engineering-related services will provide complete construction plans for the project and all its elements. The services will provide for the creation of the project bidding documents and bid result analysis, allowing the project to move forward quickly to construction. Completion of the project will provide for additional sanitary sewer capacity and an improved, more durable roadway surface for the commercial traffic.

SUMMARY OF RECOMMENDED ACTION

Authorize execution of the Task Order Agreement with Halff Associates, for $300,732.50 and a not to exceed amount of $330,000.

FISCAL IMPACT

Funding for the project will come from the Schertz Economic Development Corporation.

RECOMMENDATION

Staff recommends Council approve Resolution 22-R-138 and authorize the City Manager to execute the Task Order Agreement with Halff Associates for $300,732.50 and a not to exceed amount of $330,000 for the Lookout Road Reconstruction project design.

Attachments
Resolution
Exhibit A