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8.
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| City Council Regular Meeting |
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| BACKGROUND |
The EMS Department responds to over 10,000 requests for service annually. On each and every one of these responses, the piece of equipment that is utilized from the moment we make contact with the patient until that contact is complete is our Monitor/Defibrillator. The Fire Department also uses these monitors prior to an ambulance arrival or if there are multiple patients on a scene.
The majority of our current devices have been in service for over seven years. In June 2020, we were notified by Stryker that components used on several of our monitors are no longer available in the market (see attached discontinuance letter). Without these components, Stryker may not be able to repair one of our monitors that needs serviced. We were also informed that our monitors will no longer be able be preventively maintained once they reach eight years old.
Along with the Fire Department (4), we have a total of sixteen (16) devices that will need to be replaced.
Stryker has provided a quote that includes the opportunity to lease/purchase these units. This lease agreement has a finance rate of 0% and will last sixty months. In addition, Stryker has placed an additional incentive on trade-in values of LifePak monitors that is valid until mid-December.
We are also asking to pre-purchase six years of the Stryker preventive maintenance and repair service plan on all of our monitors. We currently have this plan in place on our current monitors, and due to their importance in patient care, we need to continue it to insure our devices are always properly functioning and calibrated appropriately. This plan covers on-site maintenance and repair, an annual service call to re-calibrate and test each device and replacement batteries as needed.
EMS and the Fire Department plan to keep two monitors that are not part of the discontinuance letter.
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| GOAL |
| To enter into a lease agreement with Stryker Flex Financial for the acquisition of sixteen (16) Stryker Life Pak monitor/defibrillators, associated equipment and service plan. |
| COMMUNITY BENEFIT |
| The Stryker LifePak 15 has the ability to monitor blood pressure, pulse, respiratory rate, oxygen and carbon dioxide levels in the blood, the patient’s temperature, the patient’s EKG rhythm, the 12-lead EKG and, when needed, the ability to deliver therapeutic electricity to the patient to correct life threatening cardiac dysrhythmias. |
| SUMMARY OF RECOMMENDED ACTION |
| Staff recommends approval of the attached resolution authorizing the City Manager to enter into a lease agreement with Stryker for the purchase of sixteen LifePak monitors. |
| FISCAL IMPACT |
The cost for the monitors is $523,981.12 and the service plan is $110,0160.00 for a total of $634,141.12 in purchases.
We will utilize a down payment for FY21 using funds from the CARES Act in the amount of $20,000.
We have a trade-in value of $88,000 on our current monitors, therefore:
The Fire Department annual lease payment beginning in FY22 will be $26,719.06
The EMS Department annual lease payment beginning in FY22 will be $78,509.17
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Cost for one monitor and accessories |
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$32,748.82 |
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Cost for service plan for one monitor |
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$6,120 |
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Fire |
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EMS |
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Total |
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# of monitors to purchase |
4 |
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12 |
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16 |
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Total cost of monitors |
$130,995.28 |
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$392,985.84 |
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$523,981.12 |
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# of service plans |
5 |
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13 |
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18 |
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Total cost of service plans |
$30,600 |
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$79,560 |
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$110,160.00 |
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Total Expense |
$161,595.28 |
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$472,545.84 |
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$634,141.12 |
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# of monitors traded in |
3 |
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11 |
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14 |
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Trade in values |
$ 18,000.00 |
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$ 70,000.00 |
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$ 88,000.00 |
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Total Costs |
$143,595.28 |
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$402,545.84 |
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Deposit |
$10,000.00 |
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$10,000.00 |
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Total |
$133,595.28 |
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$392,545.84 |
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Annual Lease Amounts |
$26,719.06 |
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$78,509.17 |
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| RECOMMENDATION |
| Staff recommends Council approve Resolution No. 20-R-134 |
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