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9.
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| City Council Regular Meeting |
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| BACKGROUND |
During the FY 19-20 Budget Workshop, staff presented a list of project areas for the 2020 Street Preservation and Maintenance (SPAM) Program. The program areas consisted of three different lists: “Preservation” for a new street surface; “Rehabilitation/Reconstruction” for streets that need more work; and “Added Capacity” for new or expanded streets identified in the Roadway Capital Improvements Plan. Resolution 20-R-25 is related to the “preservation” portion of the SPAM Program.
The planned “preservation” list would add a new surface (chip seal or slurry seal) on the street sections in the following subdivisions:
Aviation Heights
Mesa Oaks
Dove Meadows/Silvertree
Dove Meadows (east of channel)
Schertz Forest
Val Verde
Westland Park
Parkland Village
Northcliffe Country Club Estates
Fairways at Scenic Hills
Ashley Place
Savannah Square
Oak Forest
Plans and specifications will be created for all the above listed areas. Staff worked with one of our On-Call Engineering Firms, Kimley-Horn and Associates, Inc. (Kimley-Horn) to develop a scope of work for the necessary field investigation, design, bid package creation, and minor construction phase services for the proposed project. Once the bid package is created, the project will be bid and council will be asked to award a construction contract.
Estimated 2020 Street Preservation and Maintenance Resurfacing Budget
| Engineering and Professional Services |
$135,000* |
| Construction (Estimated) |
$1,861,000 |
| Resurfacing Project Total |
$1,996,000 |
* Amount is a not-to-exceed amount and equals Task Order amount plus a 10% contingency.
This year, Kimley-Horn, as one of the City’s on-call Engineering firms, has been assigned a task order in the amount of $15,960 for design of an elevated sidewalk. Kimley-Horn may also be assigned other, small tasks for other city efforts. Staff requests that Council authorizes an additional not-to-exceed amount to allow for other, small tasks (each less than $50,000) to be assigned to Kimley-Horn without another resolution. Staff suggests that the not-to-exceed amount be as follows:
| TASK |
AMOUNT |
| Elevated Sidewalk Design |
$15,960 |
| 2020 SPAM Resurfacing Design |
$135,000 |
| Miscellaneous Small Tasks (<$50,000 each) |
$49,040 |
| TOTAL Not-to-Exceed Amount with Kimley-Horn |
$200,000 |
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| GOAL |
| To obtain authorization from City Council to execute an agreement with Kimley-Horn to provide professional engineering-related services for $135,000, and to authorize a not-to-exceed amount of $200,000 for other, small projects the City may need completed in addition to this contract for professional services. |
| COMMUNITY BENEFIT |
| The professional engineering-related services will confirm, and in some cases identify, the most appropriate street maintenance activities for the list of streets in the project. The services will provide for the creation of the project bidding documents and bid result analysis, allowing the project to move forward more quickly, completing the maintenance activities this year. Completion of the maintenance activities will improve the street conditions of the streets in the project, benefiting motorists, and avoiding having to completely reconstruct the roadways at a higher unit cost in the future. |
| SUMMARY OF RECOMMENDED ACTION |
| Council approval of a Resolution authorizing additional expenditures with Kimley-Horn, totaling no more than $200,000.00 for professional engineering-related services for the 2020 SPAM Resurfacing project and other, small task order projects. |
| FISCAL IMPACT |
| Funding for the professional services agreement for the 2020 SPAM Resurfacing Project will be paid from bond sale proceeds authorized by the City for this purpose. Funding for other tasks associated with the authorized not-to-exceed amount will be determined as appropriate for each task. Proper procedures for any necessary budget adjustments will be followed prior to any work being authorized. |
| RECOMMENDATION |
| Staff recommends that Council approves Resolution 20-R-25 authorizing expenditures with Kimley-Horn, totaling no more than $200,000.00 for professional engineering-related services for the 2020 SPAM Resurfacing project and other, small task order projects. |
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