Agenda

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City Council Regular Meeting

Meeting Date:

02/25/2020

BACKGROUND

In an effort to eliminate ongoing maintenance and safety issues for the City’s drainage staff and citizens, the Drainage Department recommended completing several projects throughout the City as part of the 2018 Drainage Budget. The list of projects includes five concrete rip rap projects as well as two underground drainage project. Lockwood, Andrews, and Newnam, Inc. (LAN) was hired for design, bid, and construction phase engineering services, as approved with Resolution 18-R-09. All seven projects were designed, but due to the bids received, funding was only available to construct two of the seven projects.

During the finalization of the fiscal year 2019-2020 budget, City Council approved setting aside a portion of the fiscal year 2018-2019 general fund excess reserves to be used to complete the remaining five drainage projects that were designed in 2018. Prior to bidding and construction, there is a need to re-engage LAN on the project to review the design, perform utility coordination including sub-surface utility verification, and to verify survey control points. While there was some remaining fee within the not-to-exceed value approved with 18-R-09, there is a need to increase that not-to-exceed value by $15,000. This additional fee brings the total project not-to-exceed value to $155,410.

The work that LAN needs to complete prior to bidding is expected to take four to six weeks, at which point the collection of projects will be advertised for bids.

The Schaefer Road Rip Rap Project will be completed utilizing one of the Concrete ID/IQ contracts that the City has in place for concrete work.

GOAL

To obtain authorization from City Council to execute an amendment to the agreement with LAN to complete the design of the 2018 Drainage Maintenance Projects.

COMMUNITY BENEFIT

Completing these drainage maintenance projects reduces ongoing maintenance issues for City Staff and makes these areas safer for the community and City Staff.

SUMMARY OF RECOMMENDED ACTION

Approve 20-R-10 to authorize the additional services with LAN.

FISCAL IMPACT

Funding for the additional costs of $15,000 associated with the amended professional services agreement will be paid from savings from the two previously constructed drainage maintenance projects and the fiscal year 2018-2019 excess reserves allocated to drainage projects.

RECOMMENDATION

Staff recommends authorization of the amendment to the project agreement with LAN for the additional services as identified in the attachments hereto.

Attachments
20-R-10
Existing Drainage Maintenance Contract with LAN
Additional Services Scope of Work