Agenda

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City Council Regular Meeting

Meeting Date:

02/25/2020

BACKGROUND

Currently, the City of Schertz receives its water supply from Schertz Seguin Local Government Corporation (SSLGC). The water is delivered to our East Live Oak water plant site into our ground storage tanks. It is then pumped into an elevated storage tank on site and out into the distribution system through a bank of pumps. The city is broken into two pressure plains with the dividing line being near Live Oak road. We have one bank of pumps that pump into our northern zone and the other bank of pumps that pump towards the south zone. In the past several years we have begun having pump and motor failures that result in having to pull the pump and/or motors and send them off for repairs. Depending upon the complexity of the failure, these repairs can take from a few weeks to several months to complete. As our pumping system continues to age, pump failures will continue to occur and as our system grows, multiple pump failures could lead to a situation where we would be unable to appropriately distribute the water supply.

The goal of this project is to construct a redundant pump system to be able to alternate between banks of pumps to limit run time on existing pumps prolonging their life and to provide back-up pumps when maintenance is needed.

This project was publicly bid using a Lowest Qualified Bidder Method. The project bid included a base bid scope of work that included the pumps, piping, electrical equipment, SCADA, and canopy structure and an additive alternate scope of work that included a backup generator and associated generator pad. Four (4) proposals were received for the project. R.P. Constructors, INC. was the lowest bidder. City Staff evaluated the R.P. Constructors, INC. proposal and found them to be qualified to complete the project based on their experience on other similar projects. R.P. Constructors, INC. proposed to perform the base bid scope of work for $1,272,000.00 and the additive alternate work for $288,000.00. City Staff recommends awarding both scopes of work for a total of $1,560,000.00, as well as contingency for the project for a total not-to-exceed value of $1,638,000.00.

Once the contract is authorized, a notice to proceed is expected to be issued within three to four weeks. The project duration per the contract is 240 days.

GOAL

To authorize the City Manager to execute a contract with R.P. Constructors, INC in order to complete the E. Live Oak Pump Addition Project.

COMMUNITY BENEFIT

Provide redundant pump capacity to avoid possible interrupted water service caused by pump and motor failures.

SUMMARY OF RECOMMENDED ACTION

Staff recommends approval of Resolution 20-R-17 awarding the project to R.P. Constructors, INC.

FISCAL IMPACT

Funding for construction is available in Water & Sewer Reserves as approved by Ordinance 20-T-04.

RECOMMENDATION

Staff recommends that the City Council approve Resolution 20-R-17 authorizing the City Manager to enter into a contract with R.P. Constructors, INC., in an amount not to exceed $1,638,000.00 for the construction of the E. Live Oak Pump Additions Project., and other matters in connection therewith.

Attachments
20-R-17
Bid Tabulation
Ford Engineering Award Recommendation
Agreement E. Live Oak Pump Additions