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7.
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| City Council Regular Meeting |
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| BACKGROUND |
The 2018 Street Preservation and Maintenance/Rehabilitation Project was previously bid and no bids were received. Based on contractor feedback, the bid package was modified and the project was re-bid in September.
The bid package was split into three schedules. Each schedule represents work items of a similar nature. Schedule I is for reconstruction of a segment of Tri-County Parkway (I-35 to Corridor Parkway) and a segment of Schertz Parkway (Maske Road to Woodland Oaks Drive) with a concrete pavement section. Schedule II is for Northcliffe reclamation, reconstruction of a segment of Randolph Avenue (Main Street to Exchange Avenue), and an overlay to a portion of Schertz Parkway (Live Oak Road to Beck Street). Schedule III is for applying a chip seal to several areas (Randolph Avenue, a segment of Curtiss Avenue, Live Oak Road, Greenfield Village subdivision, The Estates at Wilson’s Preserve subdivision, Deer Haven subdivision, and Lone Oak subdivision). The bid package allowed for awarding a single contract for all three schedules or individual contracts for each schedule.
Three bids were received on October 3, 2019, for the project. One bidder bid on all three schedules; one bidder bid on Schedule I only, and one bidder bid on Schedule III only. The bids received for Schedules II and III were significantly higher than the Engineer's estimate, while the lowest bid received for Schedule I was acceptable. On November 11, 2019, Council awarded a construction contract to the lowest bid received for Schedule I and rejected all other bids. The remaining Schedules were re-named and re-bid as separate projects. Schedule II was renamed "2018 SPAM Rehabilitation Project."
Two bids were received on January 22, 2020, for the 2018 SPAM Rehabilitation Project. Selection of the best bid was based primarily on cost. All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project. Based on the information provided, both bidders are capable of completing the project work they bid on. The lowest bid received was from Alamo City Constructors, Inc. and was higher than the Engineer’s Estimate. However, the bid was lower than the bid received for Schedule II on October 3, 2019. In the analysis of the bids received, Staff noted that asphalt oil prices in our area have increased significantly since the Engineer's Estimate was created for the project. Based on the analysis, staff feels it is appropriate to award a construction contract for the project.
A construction contract awarded to Alamo City Constructors, Inc. would rehabilitate Streets in Northcliffe; reconstruct Randolph from Main to Exchange; and overlay Schertz Parkway from Live Oak to Beck Street. |
| GOAL |
| To obtain authorization from City Council to execute a construction contract with Alamo City Constructors, Inc. for $2,881,784, and a not to exceed amount of $3,150,000, for the 2018 SPAM Rehabilitation Project. |
| COMMUNITY BENEFIT |
| The project will rehabilitate/reclaim existing streets in the Northcliffe Subdivision; reconstruct Randolph from Main to Exchange; and overlay Schertz Parkway form Live Oak to Beck Street. The Northcliffe streets recently had the water lines replaced and represent the last area of the subdivision that water line replacement and street rehabilitation would be completed. The existing pavement section in Randolph from Main to Exchange is inadequate for the traffic loading on the pavement. Public Works has to routinely patch and re-patch this section of the street. The proposed new section will handle the traffic loading and reduce the repair/maintenance needs. The Schertz Parkway overlay will remove four inches of existing material and replace it with four inches of new asphalt. The existing asphalt thickness of two inches is not sufficient to handle the current and expected traffic loading. The overlay will support the future traffic loading and be less costly to perform pavement preservation work in the future. |
| SUMMARY OF RECOMMENDED ACTION |
| Approve the contract for the 2018 SPAM Rehabilitation project to Alamo City Constructors, Inc. for $2,890,486, and a not to exceed amount of $3,150,000. |
| FISCAL IMPACT |
| The cost of the project shall not exceed $3,150,000 and funding is available from proceeds of Certificates of Obligation for Road Improvements. |
| RECOMMENDATION |
| Staff recommends Council approve Resolution 20-R-18 and award the bid for the 2018 SPAM Rehabilitation Project to Alamo City Constructors, Inc. for $2,881,784, and a not to exceed amount of $3,150,000. |
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