Agenda

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City Council Regular Meeting

Meeting Date:

01/28/2020

BACKGROUND

On May 14, 2019, City Council approved Resolution 19-R-56 authorizing expenditures with My House of Design totaling no more than $62,208.00 annually for graphic design services for the Schertz Magazine. Included in the bid proposal was an hourly rate of $68.00 per hour for as-needed graphic design services. This rate was outside the scope of the magazine and staff did not include additional expenditures in the annual not to exceed amount to account for any as-needed work.

Twice a year the City produces the Parks and Rec Fun Guide which is printed and mailed with the Schertz Magazine. In order to maintain a consistent look among City publications, staff recommends using My House of Design for graphic design services for the guide. Additionally, there are larger design projects requested throughout the year from departments. In order to meet the graphic design needs and deadlines for those projects that can't be accomplished in-house, staff recommends using My House of Design on an as-needed basis.

Staff's recommendation to include the as-needed design services with My House of Design increases annual expenditures with this vendor by an estimated $5,000. Funding for these projects is already available, approved and allocated, and is paid out of Public Affairs Advertising budget.

For these reasons, staff recommends amending the annual not to exceed amount from $62,208 to $67,208 to include design services for the semiannual Parks and Rec Fun Guide and additional design projects as needed.

GOAL

Staff recommends City Council amend the annual not to exceed amount with My House of Design to $67,208 to allow for the design of the semiannual Parks and Rec Fun Guide and other design projects as needed.

COMMUNITY BENEFIT

Schertz residents will continue to receive the two semiannual Parks and Rec Fun Guides and other informational marketing pieces.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 20-R-11

FISCAL IMPACT

There is no additional fiscal impact. The City of Schertz will fund design costs through available and approved funding in the Public Affairs Advertising or Graphic Design budget.

RECOMMENDATION

Approval of Resolution 20-R-11

Attachments
Resolution 20-R-11