Agenda

Return

City Council Regular Meeting

Meeting Date:

01/07/2020

BACKGROUND

The City has historically purchased hardware from vendors belonging to purchasing cooperatives (DIR and Buy Board) such as Southern Computer Warehouse (SCW), SHI, Intech SW, Computer Discount Warehouse (CDW), PCS Mobile and Dell. This has allowed the City to procure hardware for best value and capitalize on volume discounts.
It is our policy to seek out the best pricing for the City whenever we anticipate a large purchase. Historically Intech SW, Southern Computer Warehouse (SCW) and Computer Discount Warehouse (CDW) have provided the best pricing for our purchasing needs. We will continue to seek out vendors that provide us with the best possible pricing each fiscal year as per our Purchasing policy.If the selected vendor is not a vendor belonging to a purchasing cooperative, City staff follows competitive bidding requirements.

GOAL

To expedite City operations by seeking authorization in advance for the IT Dept to make purchases from selected purchasing cooperative (DIR and Buy Board) vendors. These purchases are part of the IT budget.

COMMUNITY BENEFIT

This improves City operations by streamlining the procurement process when making certain technology purchases.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that Council approves the resolution allowing the Purchasing and IT Departments to exceed the $50,000 cap for specific technology vendors.

FISCAL IMPACT

Purchases made will be with already budgeted funds.

RECOMMENDATION

Staff recommends that Council approves the resolution allowing the Purchasing and IT Departments to exceed the $50,000 cap for specific technology vendors.

Attachments
Resolution No. 20-R-02