Agenda

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City Council Regular Meeting

Meeting Date:

11/01/2022

BACKGROUND

During FY 2021-2022 Council approved a contract with Bluum, USA Inc. (at that time Bluum, USA Inc. was called Trox) to upgrade the audiovisual system in the Council Chambers. In the interim while waiting for supply chain issues to be resolved, staff has determined that the City could dramatically improve the efficient use of Building 1 (City Hall) by relocating the regular Municipal Court sessions to the Council Chambers, provided certain changes in security and system programming changes were in place. This move would allow the City to re-allocate the space currently used by Court for use by other departments facing space shortages. Municipal Court Staff will still office out of Building 1. Court and IT staff members reviewed these additional requirements with the AV and access control contractors. They have submitted proposals totaling $23,433.00 to cover the proposed changes to the approved plan.

GOAL

Provide for more efficient use of City space and provide additional office space in a cost effective manner.

COMMUNITY BENEFIT

More efficient use of City resources. Provide additional office space at a relatively low cost.

SUMMARY OF RECOMMENDED ACTION

Approval of the resolution authorizing an amendment to the contract with Bluum USA, Inc. for additional upgrades to Council Chambers in order to hold Municipal Court in that location.

FISCAL IMPACT

$24,433.00 that is being funded from the Court Technology Fund the budget adjustment is scheduled for consideration on this same agenda with the second reading on December 6, 2022. In order to move ahead with the contract now, staff will use contingency funds and replace them with the Court Technology funds if the budget item is approved on December 6, 2022.

RECOMMENDATION

Approval of Resolution 22-R-129.

Attachments
Res22 R 129 CC Audio
Exhibit A