Agenda

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City Council Regular Meeting

Meeting Date:

10/25/2022

BACKGROUND

The City of Schertz requested bids for street materials and pricing for items, such as Type "D Hot mix Asphalt, HMCL Type "D", and Type "B" Hot Mix The solicitation was posted to the City website, PublicPurchase.com and notice posted in the newspaper. Two contractors provided bids in response to the solicitation. Upon evaluation of the pricing and qualifications, City staff is recommending award to Brauntex Materials and Vulcan Construction Materials based upon cost-effectiveness and quality of material.

These companies will be available for use city-wide by various departments for items listed in the pricing schedule at the contracted price.

If approved, The Agreement shall become effective upon the date of the final signature and shall remain in effect through September 30, 2023, with the option to renew for two (2) additional terms of one (1) year each unless terminated as provided for in the Agreement.

This contract will be an indefinite quantity and indefinite delivery agreement used within the confines of the approved budget. Individual purchases exceeding $50k will be taken to council in accordance with City Policy.

GOAL

The goal of Resolution 22-R-115 is to authorize the City Manager to execute agreements with Brauntex Materials and Vulcan Construction Materials for all street related materials.

COMMUNITY BENEFIT

The City will be able to contact either vendor for any project within the scope of the contract without going through the RFP process each time. This will result in an effective and efficient operational process.

SUMMARY OF RECOMMENDED ACTION

It is recommended the City Council approve Resolution 22-R-115, granting authorization and approval for the two streets materials contractors for on-call services.

FISCAL IMPACT

Fiscal impact will vary depending on the specific project. The fee schedule is included in the Professional Service Agreements. Funds required for projected projects are identified within the current budget.

RECOMMENDATION

Staff recommends approval of Resolution 22-R-115.

Attachments
Brauntex Draft Agreement
Vulcan Draft Agreement
Res 22 R 115
Street Material Bid Tabulation