Agenda

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11.

City Council Regular Meeting

Meeting Date:

09/13/2022

BACKGROUND

Within each fiscal budget year, the Fleet Department requests to purchase vehicles/equipment to add to or replace aging vehicles to maintain a reliable working fleet of City owned vehicles/equipment for the 2022-2023 budget year and in accordance with the Vehicle Replacement Plan previously approved by Council.

The City's vehicles/equipment will be purchased from various vendors via group purchasing cooperatives and or sole source vendors. Each group purchasing cooperative contract was competitively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained.

Two final quotes for an F150 and F250 have not been received at this time. However, the final quotes are expected to come from either Silsbee Ford or Caldwell Country as they have provided the lowest prices on Fords, They are estimated to cost no more than $45,000 and $50,000 respectively. Given the rapid increase in pricing, staff is seeking Council approval to purchase these vehicles after final pricing is obtained. Exhibit A of the attached resolution indicates those two vehicles as potentially being purchased from Silsbee Ford and Calwell County. As the note makes clear only one of each vehicle will be purchased.

GOAL

To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the Vehicle/Equipment replacement program.

COMMUNITY BENEFIT

Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.

SUMMARY OF RECOMMENDED ACTION

Approval of this resolution will allow the purchase of the vehicles/equipment listed in the vehicle replacement program.

FISCAL IMPACT

The purchase of the vehicles and equipment will be funded through the city’s general fund and emergency services funds. The fiscal impact of this project will be approximately $1,602,697.

RECOMMENDATION

Staff recommends approval of Resolution No. 22-R-100.

Attachments
Res 22 R 100