Agenda

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City Council Regular Meeting

Meeting Date:

09/24/2019

BACKGROUND

The Texas Department of Transportation (TxDOT) is working on a project to widen the right of way and paving of FM 1103 in the City of Schertz. Citizens of Schertz passed a bond measure to provide $2 million of funding toward the project. City Council authorized a Fixed Price Agreement ($181,226) to contribute funds for the acquisition of right of way, and an Advanced Funding Agreement ($1,818,774) for contribution of funds toward construction of the roadway improvements. In May 2017, Council also approved Resolution 17-R-33 authorizing an agreement with Ford Engineering for the design, bid, and construction phase engineering services for the FM 1103 Water and Waste-water line relocation project in advance of the FM 1103 road widening project.

The original project estimate included $38,013.00 for engineering services. On August 28, 2018 staff brought to council a request (Resolution 18-R-117) for an additional $22,000, for a re-design of the project due to changes by TX-DOT for a project total for engineering services with Ford not to exceed $60,013.00. TX-DOT reviewed and approved the final project plans, so City Staff moved forward with bidding the project and awarding the construction contract. After the construction contract was awarded, TX-DOT again required changes to the project due to mistakes by the TX-DOT utility coordination consultant. This required the City to have Ford make modifications to the project once again. Ford Engineering has requested an additional $5,280 for the redesign of the project.

The initial scope of work was based on Tx-DOT 60% set of plans. Tx-DOT has made numerous changes and additions to their plans requiring the City to make numerous modifications to the relocations of City utility lines adding an additional bore under FM 1103 and other utility offsets. This all caused the cost of engineering services and construction cost to increase. Staff took Resolution 18-R-117 to council for approval for additional funds to pay for the additional design service by Ford Engineering in the amount of $22,000. Staff is now requesting an additional $5,280 to be added to pay Ford Engineering for the additional changes in the scope of the project. Staff would also like to request a 10% contingency for any further unseen circumstances or changes in the project with a not to exceed amount of $71,822.30.

GOAL

The relocation of these lines will ensure the City utilities are provided in an alignment that allows adequate space for future maintenance.

COMMUNITY BENEFIT

The relocation of these lines will ensure the City utilities are provided in an alignment that allows adequate space for future maintenance.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that the City Council approve Resolution 19-R-132 authorizing additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $71,822.30 for design, bid, and construction phase engineering services for the FM 1103 Water and Waste-water line relocation project in advance of the FM 1103 road widening project.

FISCAL IMPACT

Funding for engineering services is available in Water & Sewer Reserves.
Authorization of an additional $11,809.30 brings the authorized not-to-exceed amount to $71,822.30.

RECOMMENDATION

Attachments
Resolution
Invoice