Agenda

Return

City Council Regular Meeting

Meeting Date:

07/27/2021

BACKGROUND

The City of Schertz requested bids for on-call HVAC and Electrical maintenance and repair services. Three contractors provided bids for each discipline in response to the solicitation. Each contractor was evaluated for pricing and qualifications by the Facilities Division of Public Works. City staff is recommending award to Beyer Mechanical and Premier Comfort for on-call HVAC services and Gerard Electric and CRI Electric for on-call Electrical services based upon cost-effectiveness and qualifications.

As with the other on-call contracts that Public Works has put in place, the HVAC and Electrical contracts will be used to supplement Facilities Division staff as needed. These contracts will be primarily used by the Facilities Division of Public Works, but will also be available for use city-wide by various departments as needed. As such, Staff is requesting an approved expenditure off an amount not to exceed $100,000.00 per vendor per fiscal year. Expenditures with each vendor will be in accordance with approved budget funds approved by Council.

If approved, the Agreement shall become effective upon the date of the final signature and shall remain in effect through September 30, 2024, with the option to renew for two (2) additional terms of one (1) year each unless terminated as provided for in the Agreement.

GOAL

Approve Resolution 21-R-75 to authorize the City Manager to execute agreements with Beyer Mechanical and Premier Comfort for on-call HVAC services and Gerard Electric and CRI Electric for on-call Electrical services.

COMMUNITY BENEFIT

The City will be able to contact any of the four vendors for any project within the scope of the contract without going through the RFP process each time, which will result in a more efficient execution of projects. Having on-call contracts in place also builds relationships with vendors which often results in better service, especially in emergency situations.

SUMMARY OF RECOMMENDED ACTION

FISCAL IMPACT

The fiscal impact will vary depending on the specific project, however staff is requesting approval for an amount Not To Exceed $100,000.00 per fiscal year per vendor. The fee schedule is included in the agreement and will be used as the basis for pricing each project. Funds required for each project will be allocated in accordance with approved budget funds approved by Council.

RECOMMENDATION

Staff recommends approval of Resolution 21-R-75.

Attachments
21-R-75
Exhibit A HVAC Service Agreement
Exhibit B Electrical Service Agreement
Eval Summary-Electrical
Eval Summary - HVAC